Field Coordinator

About Aid Gate Organization “AGO”

Aid Gate Organization (AGO) is an independent, nonpartisan, national organization in Iraq whose history goes back to 2014 with the beginning of ISIL’s occupation in Iraq. At that time and throughout the mass conflicts occurring from 2014 onwards, ISIL groups took control of large swathes of the country, including Nineveh, Salah al-Din, Anbar, and parts of Diyala. This period witnessed an unprecedented wave of displacement for people who lived in these areas in addition to extreme human rights violations. With the Iraqi government, unable to provide much-needed, widespread assistance, many international organizations entered the country to facilitate a response. In doing so, local community members were actively recruited to assist in the movement and return of displaced people, while providing them with emergency life-saving assistance to meet their basic needs. Since 2014, AGO has been working untiringly to help Internally Displaced Persons (IDPs), returnees, and vulnerable host communities for the implementation of whole-of-community resilience-building measures in Iraq. Today AGO is functional in Salah al-Din, Kirkuk, and the Nineveh governorates, with 50–150 employees, depending on the situation in the region. We are currently working on expanding our operations into the Anbar governorate as well as southern Iraq through proven programs to rebuild the lives of men, women, children, refugees IDPs, minorities, ethnic groups, and persons with disabilities.

JOB DESCRIPTION

AGO seeks an experienced Field Coordinator/Team Leader who will contribute to the successful implementation of projects activities of AGO in assigned areas and governorates and to the overall development and quality of AGO, Partner and Donor’s program portfolio, the Field coordinator will report to the Area Manager and deputy head of programme.

MAIN RESPONSIBILITIES

Activity planning and implementation:

• Manage and supervise the project and staff at the area level.
• Coordinate activities with other key stakeholders including program staff, Donor, and local authorities
• Ensure the project’s progress according to the direction provided by the Area Manager and Deputy head of Programme, ensuring that outputs are on schedule according to the designed workplan
• Support in the management of the financial/admin issues in coordination with the Area Manager and Deputy head of Programme and the Finance & Admin Officer
• Assistance with project development
• Monitor the quality of the project’s activities in coordination with the Monitoring and Evaluation Officer and the Community Mobilizers
• Conduct reporting (weekly and monthly reports)
• Represent AGO and liaise with local authorities, UN agencies, international and local NGOs, and representatives of the target communities
• Support assessment and research activities aimed at strengthening the knowledge base and effective delivery of AGO programs in the area
• Ensuring timely and effective delivery of tasks
• Correctness and completeness of given tasks
• Prompt providing of all relevant information to the Line Manager
• Archiving of all entrusted and acquired documents in a proper manner
• Coordinate project implementation of project-related activities
• Co-ordinate technical, financial, and administrative aspects
• Monitor the area’s operational activities and provide feedback to the management
• Follow up on the project/programme area monitoring system in close cooperation with the monitoring team
• Regularly monitor the execution of project-related activities and results, provide feedback to the management
• Compile and document relevant information for collaborative activities and missions
• Design, implement, and document meetings, workshops, seminars, and other events related to the programme’s/project’s field of activities
• Support short-term consultants and experts of the project/programme to fulfill their tasks during their assignment
• Contribute to the project’s/programme’s strategic development
• Provide technical advice on project implementation to the management and support teams
• Keep informed about topics and developments related to the project’s/program’s activities (e.g. through evaluation of the press, direct dialog, forum participation, public hearings, and seminars)
• Develop and organize quality assurance
• Participate in identifying needs for external support and advice
• Propose new initiatives/ improvements, make policy and strategic recommendations
• Monitor the project progress and provide feedback to the management, with the support of and in close cooperation with the monitoring team
• The field coordinator will be responsible for the coordination with external stakeholders in matters related to the project’s activities
• The field coordinator will be responsible for the internal coordination with support departments on matters related to the project
• Participate with AGO relevant colleagues in developing the project’s work plan, procurement plan, and budget plan
• The field coordinator will be responsible for ensuring effective implementation of the project’s activities in collaboration with the project team
• Effectively prioritize tasks and seek guidance from the line manager in case of any unclarities
• Any other tasks or responsibilities that will be delegated to him/her by the line manager.
• The Employee is obliged to follow the AGO Code of Conduct, National Staff Policy and Internal working rules, safety and security, fire safety regulations, and other obligatory procedures and regulations related to his work.

Reporting and communication:

• Document best practices and lessons learned.
• Identify and report success stories.
• Preparing reports in regular basis and according to the supervisor’s request and project needs.

Networking / Coordination:

• Coordinate and collaborate with local authorities and other stakeholder in different levels of the projects.
• Insure having a strong collaboration with other local and international NGOs
• Attend any possible conferences, clusters…etc.

COMPETENCIES

• University Degree at least a bachelor’s degree
• At least 2 years of progressively professional experience in working with NGOs in similar positions
• Fluency in Kurdish, and English is desirable
• Able to work in unstable, uncertain, or potentially dangerous environments, independently and in a team.
• Excellent interpersonal communication skills.
• Able to establish and maintain effective working relations with people of different cultural backgrounds.
• Computer knowledge of MS Office Word and Excel.

AS WELL AS THE FOLLOWING SPECIFIC “PROFESSIONAL”  COMPETENCIES

• Able to work in unstable, uncertain, or potentially dangerous environments, independently and in a team.
• Strong cross-cultural communication and resilience skills are very important
• Good communication skill
• Good at working as a teamwork
• Able to establish and maintain effective working relations with people of different cultural backgrounds

Interested applicants must send their most recent:

1. CV
2. Cover Letter

To [email protected], the Subject line must read: Field Coordinator tendersglobal.net Kirkuk

Note:

• Applications not meeting the specified minimum requirements may not be considered
• The CVs received after the closing date may not be considered.
• Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.

Due to the nature of AGO work activities, AGO demands its employees to have the highest discretion and flexibility qualities. AGO can anytime according to the needs of his mission, and change the work location of his employee. AGO can at any time update tasks on this Job Description according to the evolution of the program or strategy changes. The above-listed tasks are not exhaustive, the employee can be asked to undertake other tasks by the employer according to the competencies, to work over setting time.

• Female candidates are strongly encouraged to apply.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.