Field Office Team Leader

Generic responsibilities

• Supervision of Finance,HR & Admin and Logistics and Service staff
• Compliance with and adherence to NRC policies, guidance and handbooksand donor/auditor requirements
• Responsible for ensuring quality support to project implementation.
• Participate in Area Support Budget, area level budgets, including support costs.
• Responsible for Implementation of new country specific technical SOPs, guidelines, and tools in Area (HR, Logistic/ICT and Finance)
• Responsible for capacity building of support staff (HR, Logistic and Finance)
• Promote the rightsof IDPs/returnees in line with the advocacy strategy.
• Actively promote PSEA (Protection from Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.

Specific responsibilities

• Accountable for the line management and day-to-day operations of HR, Admin, Finance and Logistics units at Shah at Office, managing the day-to-day support tasks.
• Provide input to East Area Office for improvements/updates to existing policies and procedures, and recommendations for new guidelines and SOPs.
• Support HR to ensure area staff have access to the NRC People system and Kaya platform for mandatory training.
• Provide operational support to project implementation and oversee the supply chain to ensure project materials and good sare procured and supplied in a timely manner, following up daily and processing procurements when needed. Participate in committees as required.
• Support to programme and finance teams to prepare for audits.
• Ensure that monthly reports from support departments are of the required quality and submitted in a timely manner.
• Ensure that all NRC Shahat premises are equipped and secured according to NRCs policies and standards.
• Review lease agreement for NRC Shahat premises, prepare and follow up on the schedule of payments and terminations/renewals as needed and ensure proper tracking.
• Promote a positive, safe, and inclusive work environment for all Area Office staff,including through effective staff feedback mechanisms.
• Represent NRC in relevant meetings and forums in Shahat when required.
• Ensure regular communication is maintained between the different departments and act as a mediator when necessary.
• Accountable for maintenance of Shahat office, equipment, and supplies
• Accountable on maintaining the filing system for all administrative documents in NRC’s Filing Tree and in line with SSD
• Accountable for tracking all Darna/Shahat payments related to the office and processing in a timely manner.
• Schedule weekly Support Meetings with all Shahat Support staff, prepare periodic progress reports highlighting relevantoperational issues, and provide solutions.
• Provide inputsto the area support strategy.
• Ensure all fleet (vehicles) records are reported properly personally or by the LOG team at the base, and ensure monthly reports are submitted to country and area offices.
• Immediately report all breaches of safety and security procedures and all threats to NRC staff, beneficiaries, activities or assets.
• Any other tasks as required by the line manager.

QUALIFICATIONS

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• Support function: Area Support Coordinator East, and HR, Finance, Logistics Managers at the Country Level
• Security: HSS Coordinator and HSS Staff at Shahat Office
• Programmatic operations support: CC Project Managers and Coordinators at the Area Level and all Project Staff in Shahat.
• Generic professional competencies:
• Experience from working as a Support or Operations Coordinator in a humanitarian/recovery context
• Minimum of 3 years previous experience from working in complex and volatile contexts
• University Degree in relevant field : administration, economics, political science, etc.
• Documented results related to the position’s responsibilities.
• Knowledge about own leadership skills/profile
• Fluency in English,both written and verbal

Source: https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2019/requisitions/job/14833