Field Programme Associate

tendersglobal.net

Job Description

The Field Programme Associate plays a lead role in the coordination of field programme/project support services. He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff.
The Field Programme Associate reports to the Senior Field Programme Officer. He/she works with wide latitude for independent action and gives guidance and advice to clerical and/or junior programme support staff. He/she works collaboratively with various Project Management Units operating under the Region and also with the administrative staff of the Office.
The Field Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the Organization. The incumbent collaborates closely with colleagues in Regional, Subregional and Country offices and relevant headquarters divisions, ensuring the quality and consistency of programme and project support services.
Functions/Results:
  • Ensure effective operational support to the FAO field programmes and projects executed; ensure consistency with the Organization’s operational requirements and the FAO’s rules and regulations.
  • Participate in the identification, formulation and preparation of programme, project and workplan proposals in line with the new Project Cycle Guide; participate in the preparation of draft project documents; ensure high quality and consistency.
  • Ensure that the necessary financial and human resources are in place and that the appropriate goods and services are procured for the effective functioning of projects, in collaboration with others on the project team.
  • Coordinate the monitoring and review of project implementation to ensure that all operational activities are carried out in line with the work plan and the project document; coordinate the review of inputs, expenditures and time frames; identify inconsistencies and delays and, when necessary, propose corrective measures to overcome operational constraints.
  • Accompany field visits to project sites and/or accompany project managers and/or experts in their meetings with donors and government officials.
  • Coordinate the collection, maintenance, distribution and consolidation of technical and operational data. ensuring that all project-related data and documentation is up-to-date in the Field Programme Management Information System (FPMIS): analyse and summarize data from various sources, including FAO corporate systems, draft periodic or ad hoc management reports, verify data, answer queries and obtain additional information on transactions and operational matters.
  • Prepare and finalize correspondence of operational nature regarding programme/project matters; initiate correspondence to verify data, answer queries, and obtain additional information on transactions and operational matters, as required.
  • Ensure appropriate recording and administrative processing of requests and inputs for FAO’s assistance received by Government, donors or other organizations.
  • Review current processes and make recommendations to improve programme/projects’ operational and administrative procedures.
  • Perform other duties as required.
Impact Of Work
The incumbent’s work impacts directly on the smooth and efficient operations of the field programme/project activities. He/she plays a lead role in the coordination and provision of the programme operational support services for the successful achievement of the Office’s mandate.
Candidates Will Be Assessed Against The Following:
Minimum Requirements:
Education:
  • Secondary School Education.
Experience:
  • Five years of experience in administrative/ financial/planning/programming/budgeting activities for both Regular Programme and Projects.
Languages:
  • Working knowledge (proficient – level C) of English and Spanish.
IT Skills:
  • Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point, Exchange). Ability to effectively use project management software and other information systems/databases.
Residency:
  • General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
Technical Skills:
  • Extent of trainings in project management support and programme operations support.
  • Knowledge of communication and documentation management standards.
  • Knowledge of administrative procedures and policies.
  • Knowledge of organizational structure.
  • Thorough knowledge of project management and operations procedures

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