FIN/HR Assistant – Soran

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. MSF is looking for a Fin/HR Assistant based in SORAN.

Main Purpose

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Responsibilities

• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files to ensure accuracy, compliance and on time payments.
• Implement cash management procedures to ensure the highest control and security and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments, when necessary, to ensure local labor and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up to date to facilitate HR processes management.
• Update Social security & Tax office employee files to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data. Draw up the final pay slip and employment certificate at the end of a contract.
• Follow up all expiring rental contract dates and inform the Administration Manager to leave enough time to arrange a renewal or look for some other alternatives
• Process the payment to suppliers and keep strict on all documentation involved
• Carry out all accounting tasks and activities to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager
• Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
• Manage monthly orders for hygiene materials, office stationeries and staff refreshments, for both office and guesthouse, maintaining cost control and uninterrupted supply. 
• Supervise and coordinate domestic staff (cook and cleaner) ensuring proper task allocation and quality of work. 

Education

Desirable finance, human resources, business or administration related diploma

Experience

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in Fin/HR Departments

Languages

English essential, Kurdish essential, Arabic desirable

Knowledge

Essential computer literacy: word, excel, outlook

Competencies

Teamwork, Flexibility, Commitment, Stress Management, Autonomy

To apply, please go to the following link, and answer to the questionnaire. You will be able to upload your CV, ID Card and Cover letter during the questionnaire:

https://tally.so/r/obdNxb

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED