Finance/Accounting Assistant - Tenders Global
Post a Tender/Job for Free

Finance/Accounting Assistant

George Washington University

tendersglobal.net


Posting Details
I. JOB OVERVIEW

Job Description Summary: Established in 1865, the George Washington University Law School is the oldest law school in the nation’s capital. The Law School is accredited by the American Bar Association and is a charter member of the Association of American Law Schools. GW Law is an urban campus located in downtown DC’s Foggy Bottom neighborhood, near to a vibrant mix of museums, restaurants, government and international organizations, the White House, and more. Additional information about the Law School can be found at https://www.law.gwu.edu/ .
The George Washington University Law Library supports the curricular and teaching requirements of the Law School, the research and publication need of the law faculty, and the study and research need of the law students; and provides to the scholarly community at large access a research collection of materials about the law and its history. Additional information about the Law Library can be found at, https://www.law.gwu.edu/library .
The Jacob Burns Law Library is seeking a qualified individual for a full-time Finance/Accounting Assistant. As a member of the library’s collaborative Resource Management Services team, the individual in this position performs duties related to the library’s invoice payment process, completes acquisitions processing for special orders, and orders ebooks from established providers. Essential duties and responsibilities include are listed below.
Accounts Duties:

  • Assists with the invoice process, including sorting invoices for review and payment and maintaining invoice records.
  • After invoice review by the head of acquisitions and continuing resources and the assistant director for administration, keys and posts payments for monograph and subscription invoices into the library management system.
  • Prepares and submits as needed payment requests and electronic fund transfer requests to the University Accounts Payable office for subscription invoices using the AP invoice submissions system.
  • Keys procurement card and reimbursements monthly into the library management system
  • Manages maintenance and use of credit memos.
  • Assists in monitoring and reconciling monthly vendor statements.
  • Creates and distributes monthly Fund Status Report.
  • Maintains payment request, electronic funds transfer, and procurement card files.

Acquisitions Duties:

  • Downloads OCLC bibliographic records into the library management system and creates order records for specialty vendors as needed.
  • Orders ebooks from established ebook providers through GOBI and Proquest LibCentral and updating ebook supplier order records in the library management system to reflect new titles purchased.
  • Attaches current invoices to electronic subscription orders in the library management system.

Other Duties:

  • Participates in formulating departmental procedures.

Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications: Qualified candidates will hold a high school diploma/GED plus 1.5 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
  • Demonstrated attentiveness to detail.
  • Demonstrated time management, problem-solving, and organizational skills.
  • Writing skills and verbal communication skills that demonstrate the ability to convey information clearly and accurately with customers, colleagues, supervisors, and others.
  • Demonstrated ability to work well independently and as part of a team.
  • Experience in an academic and/or law library environment.
  • Demonstrated superior interpersonal and customer service skills.
  • Proficiency in using common office productivity and collaboration software as well as an ability to learn and adapt to new software systems.
  • Experience using an ILS, including data entry.
Typical Hiring Range Commensurate with Experience.

II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C.
College/School/Department: GW Law School (LAW)
Family Finance and Business
Sub-Family Accounting
Stream Service and Support
Level Level 2
Full-Time/Part-Time: Full time -> FTE 1.00
Hours Per Week: 40
Work Schedule: 8:00 am to 5:00 pm, Monday through Friday
Will this job require the employee to work on site? Yes
Employee Onsite Status Hybrid
Telework: Yes
Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants: Employer will not sponsor for employment Visa status
Internal Applicants Only? No
Posting Number: S012788
Job Open Date: 01/26/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

To help us track our recruitment effort, please indicate in your email – cover/motivation letter where (tendersglobal.net) you saw this job posting.

Related Jobs

Showing 1 - 4 of 17876 jobs
Job Location

Please DONT SEND CV by email to us. Only ads and technical problems:

[email protected]
© tendersglobal.net