Finance/Accounting Assistant

• Assists with the invoice process, including sorting invoices for review and payment and maintaining invoice records.
• After invoice review by the head of acquisitions and continuing resources and the assistant director for administration, keys and posts payments for monograph and subscription invoices into the library management system.
• Prepares and submits as needed payment requests and electronic fund transfer requests to the University Accounts Payable office for subscription invoices using the AP invoice submissions system.
• Keys procurement card and reimbursements monthly into the library management system
• Manages maintenance and use of credit memos.
• Assists in monitoring and reconciling monthly vendor statements.
• Creates and distributes monthly Fund Status Report.
• Maintains payment request, electronic funds transfer, and procurement card files.

Acquisitions Duties:

• Downloads OCLC bibliographic records into the library management system and creates order records for specialty vendors as needed.
• Orders ebooks from established ebook providers through GOBI and Proquest LibCentral and updating ebook supplier order records in the library management system to reflect new titles purchased.
• Attaches current invoices to electronic subscription orders in the library management system.

Other Duties:

• Participates in formulating departmental procedures.

Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

• Demonstrated attentiveness to detail.
• Demonstrated time management, problem-solving, and organizational skills.
• Writing skills and verbal communication skills that demonstrate the ability to convey information clearly and accurately with customers, colleagues, supervisors, and others.
• Demonstrated ability to work well independently and as part of a team.
• Experience in an academic and/or law library environment.
• Demonstrated superior interpersonal and customer service skills.
• Proficiency in using common office productivity and collaboration software as well as an ability to learn and adapt to new software systems.
• Experience using an ILS, including data entry.

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.