Finance & Administrative Assistant

Country Management Support Units (CSU) have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.

Purpose Of The Position:

• The purpose of the position is to provide finance and administrative support services in the regional hub office.

Description Of Duties:

Under the day-to-day supervision of the Operations Assistant at the regional hub office level, the guidance of the Finance Officer and the overall oversight of the Operations Officer, the incumbent shall perform the following functions:

• Support eImprest and financial management in the regional hub office through generation of payment documentation and related actions including maintaining petty cash for the office.
• Assists with coordination of procurement of goods and services for regional hub office in liaison with the central procurement unit and within delegated authority.
• Assists with proper administration of physical facilities and office arrangement for team members including office equipment, furniture, and supplies for WHO office at the region.
• Provides admin support to the team members including processing of correspondences; requisition of office supplies and inventory; and maintaining a filing system.
• Assists in the Regional (Hub) Office with logistical arrangements as necessary (i.e. hotel booking, accommodation, travel, transport, per-diem payment to external participants etc.)
• Provides administrative support to the Regional technical staff team, including arranging appointments and maintaining schedule, receiving visitors, placing and screening telephone calls and answering queries related
• Perform other related duties as required or instructed, including providing support to other areas of work.

Required Qualifications:

Education:

Essential:

• Completion of secondary school education or equivalent technical or commercial education.

Desirable:

• Training in Accounting, Administration and/or in Management field is desirable.

Experience:

Essential:

• At least five (5) years of relevant experience in finance/accounting, and/or office administration.

Desirable:

• Experience in administrative support positions in WHO or another UN agency an asset.
• Experience in Oracle-based or other ERP systems an asset.

Use of Language Skills:

• Essential: Excellent knowledge of English and the local language.

Source: https://careers.who.int/careersection/ex/jobdetail.ftl?job=2309244