Finance Administrator

This position will serve as a member of the Dean’s Office team and will report to the Director of Finance and Grants Administration. The incumbent will be responsible for coordinating a variety of administrative tasks related to financial operations in the School of Education.

The Financial Administrator will:

-Serve as the Concur system support for the school. 
-Responsible for biweekly payroll processing and register review for Dean’s Office. 
-Financial data entry into the School of Education’s internal financial system. 
-Level report reconciliation and distribution of reports for assigned accounts. 
-Faculty travel award manager (review requests, obtain Dean’s approval and communicate to results to faculty).
-Systems (PEX, Concur, etc.) access preparer. 
-Create and disburse invoices, track payments, create cash reports, and maintain electronic logs for review.
-Create non PEX purchase requisitions.
-Administer Panther Express service agreements and purchases. 

The ideal candidate will have good communication and problem solving skills and be detail-oriented. At least two or more years of relevant, professional experience is highly preferred. 

Only candidates that submit both a resume and cover letter will be considered. 

Job Summary

Creates, monitors, analyzes, and reconciles budgets and purchasing services. Processes and reconciles financial transactions; prepares disbursement requests and financial reports. Resolves transactions issues.

Essential Functions 

• Creates, monitors, analyzes, and reconciles budgets and purchasing services; complies with policies, procedures, and regulations.
• Processes purchases, disbursements, invoices, and other financial transactions as needed.
• Creates and distributes invoices for school; processes cash reports from deposits.
• Maintains accounts, databases, spreadsheets, and records.
• Researches and resolves transaction issues; provides other related financial and administrative support regarding fiscal matters.

Physical Effort 

Mostly sedentary computer work, but must traverse office building and possibly other locations across campus. Must use various software systems. Some lifting or moving of furniture, supplies, and equipment might be necessary. Typically not pushing, pulling, or lifting more than 25lbs. Verbal and/or written communication is required. 

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit hr.pitt.edu/contact-ohr to learn more.

 
Assignment Category Full-time regular
Job Classification Staff.Fiscal Specialist I
Job Family Finance & Procurement
Job Sub-Family Financial Planning & Analysis
Campus Pittsburgh
Minimum Education Level Required Bachelor’s Degree
Minimum Years of Experience Required 1
Will this position accept substitution in lieu of education or experience?  Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Work Schedule Monday – Friday, 8:30 a.m. – 5:00 p.m.
Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.
Hiring Range $40,000.00 – $50,000.00
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume, Cover Letter
Optional Documents Not Applicable