Under the direct supervision of the Finance Manager, the Finance Analyst will be responsible for ensuring the highest efficiency of the Global Fund grants financial management. The Finance Analyst will process all Global Fund related payments in line with UNDP procedures, tabulate and track all relevant financial reports – Annual Financial Report, Sub-recipients reports, and Local Fund Agent (LFA) requested information.

Key Functions:

• Full compliance with the rules, regulation and policies of UN/UNDP financial activities, registration/financial reporting system; implementation of effective internal controls, proper operation of client-oriented financial resource management system.
• Contribution to financial planning including budgeting;
• Contribution to effective and accurate financial management of GF grants and oversight in line with GF/UNDP regulations;
• Contribution to development of finance-related reports and regular updates on the grants financial delivery;
• Implementation of operational strategies and procedures related to finances within the scope of responsibilities;
• Regularly monitor reports of financial exceptions for unusual activities and transactions and investigate unusual anomalies or transactions. Inform the supervisor of the survey results when satisfactory answers are not obtained.
• Knowledge sharing.

Specific Responsibilities:

• Assists the Finance Manager in financial management of the Global Fund’s grants funds;
• Responsible for the financial management of sub recipients assigned to his/her portfolio, including timeliness and correctness of financial reports and transferring next instalments;
• Provides advice and guidance to sub recipients and contractors concerning preparation of financial documentation;
• Ensures proper records of accounts and expenditures;
• Ensures that all transactions are executed in accordance with pertinent procedures;
• Contributes to preparation of periodic financial reports for the GF, the CCM and UNDP;
• Prepares budgets and budget revisions if required and ensures that all transactions are properly reflected in appropriated budget lines;
• Conducts monitoring visits to sub-recipients to observe financial documentation management, identifies problems and assists in their solution;
• Enters financial data into Quantum System: creates invoices and Quantum reports, if needed;
• Maintains contacts with UNDP Programme Associates to request funds transfer, verify financial reports, budget revisions, receipt of contributions, etc., with UNDP Country Office (CO) Finance unit to follow-up on payments processing.

The Finance Analyst reports to the Finance Manager and will be responsible for ensuring the highest efficiency of the Global Fund grants financial management.

• Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination:  LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

• Effective Decision Making
  • Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
• Budget management 
  • Ability to support budgetary aspects of work planning  process, drawing and management of team budgets
• Management and cost accounting
  • Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. Ability to use a range of costing techniques and analyze cost related data to provide quantitative information to the users of reports.
• Financial planning and budgeting
  • Ability to create and manage processes to achieve
  • UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting.
• Financial risk management
  • Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects.
  • Ensures a culture of positive risk management.
• Communication
  • Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels.