Finance Analyst

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Description

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• Provide Regional and field financial management support for the New ERP Formulation and Implementation
• Support with the General Ledger (GL) reconciliations;
• Perform solution readiness testing;
• Implement new ERP training;
• Act as a functional Helpdesk for the region;
• Provide support to the Regional Finance Specialist and Region’s Finance Staff, and relief Expert staff time on the ERP project;
• Formulate and develop Manual Work-around for complex issues for Quantum and once the system is stabilized, propose further streamlining opportunities for greater efficiency.
• Provide financial, technical, and coordination support in the financial planning, analysis, and provision of services to (Multi) Country Offices (COs) and Regional Offices (RO), CO/MCO/RO in accordance with UN Women’s internal control framework, rules, regulations, policies and procedures
• Recommend and/or implement cost-saving and reduction strategies;
• Review and/or verify financial transactions/activities, recording/reporting system, and audit reports. Co-ordinate with Financial Management Section/DMA on suggestions for amendments;
• Review financial business processes and use of Quantum system to ensure accurate and complete reporting of financial transactions by UN Women staff in accordance with the Internal Control Framework and Delegation of Authority and the timely flow of financial information in UN Women for management, monitoring, and oversight purposes;
• Analyze and oversee all financial resources managed by the CO/MCO/RO and provide high-quality professional advice on financial issues to the CO/MCO/RO management, as necessary;
• Coordinate cash management processes, including liquidity management, recommend impress level, risk assessment, and security for cash assets on site;
• Assist with financial risk assessment reviews for the RO/MCO/CO, by identifying areas of risk and providing recommendations and action plans for addressing issues raised.
• Revenue Management and Approving and Certifying Functions as part of the Revenue Virtual Global Service Centre (RVGSC)
• Perform delegated approval function in Quantum Contracts Module by Region on a timely basis;
• Verify and approve Donor Agreements via the Donor Agreement Management System (DAMS) as Level 2 approvers by Region;
• Verify and approve revenue and Accounts Receivable (AR) invoice transactions by Region, including amendments in accordance with signed donor agreements and funds received. Ensure accurate and complete revenue transactions in accordance with UN Women’s revenue recognition policy;
• Revenue Recognition activities by Region, including Quantum Contract creation and AR Invoices;
• Ensure timely identification and application of funds by Region including receipts received in UNDP Local bank accounts;
• Ensure accurate recording and appropriate classification of revenue and accounts receivable by Region in accordance with IPSAS Standards.
• Provide coordination support in the audit processes, including but not limited to External, Internal, Partner audits, EU Verifications in accordance with UN Women rules, regulations, policies, and procedures
• Coordinate the pre-audit preparations for financial management of the CO/MCO/RO to be audit-ready and complete the pre-audit checklist. Travel to the COs as necessary to assist during CO audits;
• Contribute technically to the training in the RO/MCO/CO as part of the training plan or requirement of pre-audit preparations or as otherwise determined by the Operations Manager or Deputy Director of Financial Management;
• Write responses to internal and external audit inquiries and other findings related to financial management for review/approval by the Operations Manager and Deputy Director of Financial Management and incorporate recommendations in the development of policies, procedures, and practices;
• Plan and track expenditures and performance audits of financial resources, including extra-budgetary income;
• Follow up and/or take prompt action to respond to audit and other findings on financial management.
• Provide coordination support programme/ project and management budgets in accordance with UN Women rules, regulations, policies and procedures
• Coordinate all financial resources of programmes/ projects through planning, guiding, monitoring, and controlling of the resources;
• Prepare and monitor budgets of management projects;
• Analyze and report on the budget approvals and the delivery situation of management projects;
• Contribute to the proper mechanisms to eliminate deficiencies in budget management, including acting as the focal point for Cost Recovery policy and Direct Project Costing (DPC) procedures/guidance for the region in conjunction with the Regional Finance Specialist and Budget Section;
• Review and approve advance payments and direct payments for programme implementation and record them in Quantum;
• Provide assistance to offices in the region in relation to project closure and provide training on a regular basis, in conjunction with Virtual Global Service Centre Finance Specialists;
• Ad hoc Financial Support for HQ and Regional Office when required, including at peak times such as year-end, audit, and Certified Financial Donor Reporting.

• Advanced (Master) University Degree in Finance/Accounting, or a Professional accounting qualification from an internationally recognized Institute of Accountancy (Chartered Accountant or Certified Public Accountant, ACCA or equivalent).
• Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
• Successful completion of the UN Women Accounting Technical Test.

• Minimum 2 years of progressively responsible experience in accounting, and financial management in a large international and/or corporate organization preferably in the UN system and its organizations;
• Experience with IPSAS or IFRS is highly desirable;
• Experience in the usage of office software packages (MS Word, Excel, etc.);
• Experience in web-based management systems and ERP financial systems such as Quantum is an asset.

• Fluency in English is required;
• Knowledge of the other UN official working language is an asset.

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