Finance and Administration

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Description

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As a Finance and Administration Officer for the Swedish Red Cross (SRC) in Ukraine, you are the link between the programs in Ukraine and the SRC headquarter to support the Ukraine field office to undertake effective financial management of the SRC programmes and projects and other financial matters arising. You are responsible for the coordination of the application of finance and administrative policies, processes, and procedures throughout our programs in Ukraine.  
 
You work closely with the Country Representative, the Program Managers, and the other National Staff who will be recruited (Field Officers, Drivers etc) to ensure adequate financial management.  
 
You collaborate with the URCS Finance Unit, and other relevant Units related to Swedish Red Cross programs and activities funded by the Swedish Red Cross. You interact with the Controller Function to support assessment of partners, to set up and implement agreed internal control measures, financial and administrative routines and standards. You report to the Country Representative in Ukraine. 
Job Duties and Responsibilities:
Finance: 

• Coordinate the accounting functions of the country offices in Ukraine in line with SRC rules and procedures. 
• Support the country office delegates and staff in their financial management in programs and projects, including grant agreements and financial reporting. 
• Monitor and support the compliance of financial requirements. 
• Support preparation, follow up, and analysis of the office and the Ukraine Red Cross Society programme and project budgets, consistent with agreements, plans and financial conditions. 
• Ensure that accounting and supporting documentation of SRC funded operations is in line with SRC requirements and international accounting standards. 

 Administration:

• Coordinate any outsourced functions, which do not fall under the services in the IFRC Integration Agreement, such as conferencing/meetings and travels. 
• Ensure that all in-coming international staff are well facilitated, and that they return all equipment, assets, and any other property in their possession before they are signed off.         
• Draft and keep up-to-date procedures and guidelines on housing, telephone, travel and other administrative processes as necessary and promote adherence to them. 
• Safeguard contracts signed by the office and service providers. 
• Safeguard fixed assets and maintain a robust and updated asset management register. 
• Maintain an updated inventory of office stationery and equipment in the delegate apartments. 
• Work with IFRC security to enhance security in the apartments (smoke detectors, fire extinguishers, shelter etc.) 
• Ensure proper custody of office keys and necessary duplications are being made.   
• Coordinate and prepare all visits from SRC HQ together with Country Representative and Desk Officer in Stockholm. 
• Support the Delegates in preparing travels to the field and R&R/Holidays. 

Communications: 

• Maintain professional ongoing dialogue with all service providers, including IFRC and URCS and with SRC in Stockholm. 
• Maintain high level of confidentiality at all levels of work. 

 Others: 

• Perform any other duties that may be assigned by the Country Representative. 

Education:

• Bachelor’s degree in business administration, Economics, Commerce, or any other relevant fields 

Experience:

• 2-4 years relevant working experience in finance and administration
• Work experience with other international organizations, large NGOs and/or governmental development agencies, multi-cultural environment
• Previous experience within RCRC is an asset

Knowledge, Skills and Languages:

• Strong communication skills
• Computer Literate
• Ability to work under pressure and to deadlines
• Flexibility
• Accuracy and fine attention to detail
• Organized and self-starter in work prioritizing
• Tact and diplomacy
• Excellent customer service
• Fluently spoken and written English
• Good command of another IFRC official language (French, Spanish or Arabic) is an asset

Source: https://www.ifrc.org/jobs/details.html?jobId=126926&jobTitle=Officer%2C%20Finance%20and%20Administration

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