ABOUT FAIRTRADE AFRICA:
Fairtrade Africa (FTA) is the umbrella network organization representing Fairtrade certified producers and workers in Africa. It has four (4) regional networks – Eastern Africa; Southern Africa; West Africa; and Middle East and North Africa. Established in 2005, FTA aims to effectively represent producers and workers within the International Fairtrade System and provide services to them that contribute to the improvement of their livelihoods. The FTA Board directs policy and strategic development of the organization. FAIRTRADE AFRICA PURPOSE: To improve the socio-economic conditions of African producers through increased access to better trading conditions.
ABOUT THE JOB:
To assist in the execution of FTA’s financial policy manual, systems, and procedures, supporting key functions, including the timely and accurate processing of financial and accounting data. To maintain accurate books of accounts and ensure that all financial transactions comply with set organizational policies and procedures and internal controls are complied with.
LOCATION: Nairobi, Kenya
REPORTING LINES:
Post holder reports to: Regional Finance and Administration Officer
Staff reporting to this post: None
BUDGET RESPONSIBILITY: Yes
DUTIES & RESPONSIBILITIES:
Financial Management
• Ensure accurate and timely posting of data into the accounting system e.g. receipts, bills, fund requests, payments, and Journals.
• Process purchase orders, invoices, payments, and grants, ensure accuracy, and that all supporting documents are attached and appropriately approved.
• Maintain the staff Imprest System Management
• Perform financial accounts reconciliations including petty cash, Imprest, creditors among others.
• Assist the Regional Finance and Administration Officer in updating the Asset Register.
• Prepare and submit monthly statutory deductions on a timely basis e.g. Withholding Tax.
• Act as banking agent for all ECAN bank accounts.
• Provide regular updates and reports on financial activities undertaken and/or status of financial processes
Requisitions and Procurement
• Prepare requisitions for procurement of office assets and other office running costs for all ECAN offices.
• Monitor and procure kitchen supplies as needed for all ECAN offices.
Administrative Support
• Supervise office cleanliness, and coordinate office equipment repair and maintenance
• Coordinate Operation Team’s Logistics.
• Ensuring timely payment of utility bills (water, electricity, internet)
• Maintain an accurate filing system for finance transactions
• Coordinating projects accounting including filing of timesheets and project documents and correspondences.
• Issue Travel Insurance for the team.
KNOWLEDGE, EXPERIENCE AND SKILLS:
Qualifications
• Degree in Accounting, Finance or a related field
• Member of a professional body such as CPA or ICPAK
Experience and Knowledge
• Experience working with international organizations in the field of accounts and finance
• Knowledge of financial systems, including accounting systems such as Oracle
• Sound knowledge of Kenyan tax laws
Skills
• Good knowledge of accounting and bookkeeping procedures.
• Data entry and records maintenance skills
• Bookkeeping and accounting skills
• Excellent analytical skills
• Dynamic and problem-solving skills
• Excellent attention to detail skill.
• Excellent written and oral communication skills
• Good MS Office skills particularly MS Excel
• Excellent organisational skills
• Ability to work with different accounting packages
• Good customer service skills
• Attention to details
• Ability to work independently.
How to apply
APPLICATION DEADLINE is 25th April 2024
An application form (CVs will not be accepted) can be found on the jobs and volunteering page of our website: https://fairtradeafrica.net/vacancies-2/
If you have any queries, please e-mail recruitmenteastafrica@fairtradeafrica.net or call +254 202721930 or +254 704180169 and ask to speak to a member of the HR team.
Qualified applicants will be subjected to background checks as a pre-condition of employment. Completed applications should be saved in the applicant’s name and the position (Finance and Administration Assistant) and be e-mailed to recruitmenteastafrica@fairtradeafrica.net
All applicants should state how they meet the essential requirements of the post and include their email address, telephone contacts, and three referees with contact details on the application form.
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.