Finance and Administration Assistant

The role of the Finance and Administration Assistant is to ensure process integrity in GGGI Lao PDR’s program operations, fully meeting established institutional policies, standards and donor requirements across budget execution, donor reporting, procurement, HR processes implementation, administration and other operational functions.

In addition, the Finance and Administration Assistant will:

• Assist in monitoring and reporting on project and workstream activities to ensure efficiency and consistency with established work plans to support programme management.
• Assist in supporting the monitoring of project budget and track expenditures to ensure that programme resources are optimally allocated and utilized.

Engagement:

• Assist the manager to advise the team on the procedures, policies and tools of all operational transactions.
• Assist the manager to identify issues from across projects and workstreams and to advise project staff on remedial measures in order to maintain integrity of delivery and improve operational processes to increase efficiency.
• Communicate programme needs to service providers/suppliers and ensure that services/products are delivered in line with established agreements.
• Collaborate with other country teams, units, and divisions of GGGI on identified joint activity opportunities to ensure integrated delivery as “One GGGI”.

Delivery:

• Verify data and ensure data entry and document consistency from spending and expenses of specific project/output management.
• Assist in managing the inventory of the assets of the Program including conducting periodic physical asset counts.
• Assist in identifying issues and risks that will affect consistent program and delivery and report to the manager.
• Maintain program filing system and safeguard standards of reporting/documentary quality to support reporting to donors and program stakeholders upon guidance from the supervisor.
• Develop, monitor/manage detailed procurement plans, requisition procedures, budget execution plans and schedules in line with yearly work programs and budget lines upon guidance from the supervisor.
• Consolidate financial documentation for projects and ensure accuracy of project financial reporting.
• Assist the direct supervisor in drafting proper operational guidance which might arise from the operations.

REQUIREMENTS

QUALIFICATIONS

• Bachelors degree or equivalent in business administration, economics, finance, accounting, statistics or other related field of study required.
• Experience in the provision of financial and administrative services in any field, and either private or public sector, will be an advantage.
• Preferably 1 year of professional experience, including internship experiences.
• Strong competence in the use of standard software programs: Excel, Word, PowerPoint and Outlook.
• Self-motivated, detail-oriented individual with good organizational skills.
• Excellent communication in English and Lao.
• A quick learner with ability to work under high pressure and tight deadlines.

Functional:

• Team player, with result-oriented, creative, and entrepreneurial mindset to solve problems.
• Ability and willingness to work in a flexible and agile manner.
• Ability to perform strategic and technical analysis in tandem and under time constraints.
• Ability to work independently while proactively seeking concurrence and instructions.
• Excellent multi-cultural literacy and interest in being a part of an international team working in an evolving and entrepreneurial environment.
• Excellent communications and facilitation skills.
• Highly organized and able to effectively and efficiently multi-task and prioritize.
• Comfortable working both in a team and independently

Source: https://careers.gggi.org/vacancy/finance-and-administration-assistant-578235.html