Finance and Administration Associate

The Associate shall support engagement with in-house and external experts/organizations to promote GGGI’s CAID programs and activities. Where possible, the Associate will proactively liaise with staff across different Units, Departments, and Division to facilitate two-way communication and efficient business operations. This includes GGGI teams and staff in operational divisions, including country-based teams, as well as to a limited extent with external counterparts in government, research, academic, and other organizations with which GGGI collaborates.

DELIVERY 

• Provide general management and administrative support to the CAID Unit
• Maintain an internal project cycle management system to help establish new projects and monitor the delivery of ongoing projects
• Monitor and maintain a database of CAID project development opportunities and partnerships
• Support the development of logframes and establishment of budgets
• Support financial and narrative reporting
• Coordinate internally in the CAID unit to secure inputs and engagement on important corporate planning and reporting processes
• Collaborate with other units and divisions of GGGI on identified joint activities to ensure integrated delivery as “One GGGI”
• Coordinate communications with internal staff and external focal points, including organizing meetings and knowledge-sharing events like training and workshops, and support internal and external communication of CAID related achievements Support the organizing of internal and external meetings and events
• Develop CAID communication materials for visibility – GGGI website, social media (e.g. brochures, postcards, newsletters etc.)
• HR tasks – support the development of terms of references, publish recruitments, coordinate interviews, prepare contracts, and liaise onboarding activities
• Procurement tasks – support the preparation of procurement plans, procurement requests
• Finance tasks – support CAID budget preparation and management by setting-up budgets and keeping track of budget and people planners, generating financial reports for donor submission, and processing procurement/payment requests
• Project development tasks – support the coordination of CAID project development processes with thematic leads and the Director of CAID.
• In coordination with the Communication and Knowledge Sharing Unit, support the Publication Committee related to GGGI flagship publications and knowledge management. 
• Other tasks as necessary

REQUIREMENTS  

QUALIFICATIONS 

• Bachelor’s degree required, with areas of study in administration, economics, finance, public administration, or international relations, or other related fields of study. An advanced degree is an asset.
• Preferably 3 years of experience in project financial management, procurement or administration roles
• Excellent proficiency is required in Microsoft Office software. Familiarity with other design or IT tools is an asset.
• Experience supporting administrative tasks and using Enterprise Resource Planning (ERP) or similar software platforms is highly desirable.
• Verbal and written fluency in English is essential.
• Ability to prepare financial reports in an organized and clear way.
• Experience/knowledge of green growth, climate change and sustainable development is a plus.

Source: https://careers.gggi.org/vacancy/finance-and-administration-associate-581496.html