Finance and Administration Associate

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Description

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The FAA will support financial management, administrative coordination, and compliance with GGGI, BPNG, and donor partner requirements to ensure the seamless execution of GFC activities. The key responsibilities include overseeing administrative and operational tasks, including office supplies, logistics, and facility maintenance to ensure GFC’s smooth functioning. They will manage financial processes, including budgeting, reporting, and record-keeping, in compliance with GGGI and AFD guidelines, while ensuring timely submission of reports and forecasts.

Responsibilities

• Maintain and manage comprehensive financial records, ensuring that all transactions are accurately recorded in compliance with GGGI, BPNG and donor financial policies.
• Prepare, review, and submit financial reports, including expenditure statements, budget forecasts, and reconciliations, to GGGI headquarters and relevant stakeholders.
• Oversee procurement processes and manage vendor relationships to ensure cost-effective and efficient purchasing and contract management in line with GGGI procurement guidelines.
• Support HoGFC to develop and compile GFC governing documents including mission statement, organizational structure, areas of work, policy manual, strategic plan, charter and bylaws where relevant which define the structure, purpose, and rules of the GFC
• Provide robust administrative support for all GFC project activities, including scheduling, document management, communication, and coordination of project resources.
• Assist in preparing audit documentation and ensuring that all operational and financial activities adhere to GGGI’s transparency, accountability, and compliance standards.
• Administer Green Refinancing Facility applications from Financial Institutions
• Support the SPOO in monitoring project performance against financial and operational plans, contributing to strategic decision-making and continuous improvement initiatives.
• Engage with the Bank of Papua New Guinea and other financial stakeholders to facilitate the implementation of green finance initiatives under the GFC and IGFP framework.
• Work closely with the regional office in Fiji and under the guidance of the SPOO to align operational and administrative practices with regional and organizational standards.
• Coordinate with FCS units at GGGI Headquarters—encompassing HR, Finance, Procurement, ICT, Travel, and Corporate Services—to support comprehensive project operations and compliance with institutional requirements.
• Provide logistical support for meetings, workshops, training sessions, and other events related to the GFC project, ensuring effective coordination and communication among all participants.

Qualifications:

Bachelor’s degree in Business Administration, Finance, Accounting, or a related field. A professional certification in finance or project management is an asset.

Work Experience:

• Minimum of 3-5 years of experience in operations, administration, or financial management, preferably within any large local corporate organization, international financial institution, international organization, NGOs, Government entities or donor-funded project environment.
• Strong understanding of financial management principles, accounting practices, and administrative procedures.
• Demonstrated experience in budgeting, financial reporting, and maintaining financial records in compliance with organizational policies and donor regulations.
• Proficiency in Microsoft Office applications, particularly Excel, and experience with financial management software.

Source: https://careers.gggi.org/vacancy/finance-administration-associate-green-finance-center-586031.html

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