Finance and Administration Director

Brunswick-Topsham Land Trust (BTLT) seeks a person who has a passion for accounting and organizing information in support of our mission – someone who enjoys both attending to small details and managing for our long-term financial health. The Finance and Administration Director is an integral part of our team, ensuring that the financial, administrative, and personnel systems underlying our work run smoothly and meet high standards. They will report to the Executive Director and will be part of the senior-level management team.  

Located in Maine’s Midcoast, Brunswick-Topsham Land Trust is a vibrant, community-oriented organization that conserves and stewards vital natural areas, supports local farms and local foods, and offers a range of educational and recreational programs, most notably in partnership with local schools. BTLT is committed to building a more equitable, diverse and inclusive conservation movement. 

To learn more about BTLT, please visit www.btlt.org. 

Position: Full-Time, Year-Round Employee 

Hours: 40 hours/week 

Compensation: $65,000 – $73,000 (depending on experience and qualifications), plus benefits including health insurance, retirement, paid vacation and sick time, free access to our summer day camp, and some remote work options 

Responsibilities include, but are not limited to: 

• Overseeing day-to-day management of BTLT’s $1,000,000+ annual budget in accordance with best practices, working closely with BTLT’s contract bookkeeper and external accountant
• Monitoring and managing bank accounts and financial procedures, while ensuring appropriate policies and internal controls are maintained
• Drafting the annual budget, monitoring budget vs actuals, and working closely with the Executive Director, Treasurer, and Finance Committee to maintain the organization’s financial health and enhance financial and operational systems and procedures
• Preparing reports and presenting financial information to the Finance Committee and Board
• Working with staff to ensure all income and expenses are coded and handled correctly, monitoring use of restricted funds, and communicating grant balances
• Working with external auditors to coordinate and prepare for our annual audit and 990
• Ensuring BTLT continues to meet financial and operational requirements set by the Land Trust Accreditation Commission’s accreditation standards, including maintaining records required for periodic re-accreditation applications
• Managing administrative areas key to our mission, including: annually reviewing adequacy of insurance coverage; maintaining financial and administrative records, including confidential personnel files; ensuring compliance with relevant reporting requirements (990, 1099s, state filings, workers’ comp audit, etc.)
• Communicating relevant state and federal administrative requirements to staff and providing financial context to inform programmatic planning
• Managing payroll, including employee time tracking, bi-weekly payroll for payroll provider and accountant, and annual retirement contributions
• Ensuring compliance with employment standards, such as those regarding use of contractors vs employees
• Working closely with senior staff to maintain management best practices and problem-solve collaboratively
• Administering human resources systems, ensuring compliance with policies, managing employee benefit programs, implementing onboarding, etc
• Helping us live into our commitment to diversity, equity, and inclusion through internal organizational improvements
• Managing administrative relationships with vendors and others

Qualifications: 

• Bachelor’s degree in business, accounting, finance, or related field with 3-5 years of relevant experience, or an equivalent combination of education and experience
• Proven experience with recording financial transactions, financial planning and budgeting, and financial reporting, preferably in a nonprofit environment
• Competency in Quickbooks Online and Excel
• Excellent understanding of financial reports and statements and the ability to convey financial information to non-finance stakeholders
• Strong understanding of best practices for tracking restricted funds
• Integrity, discretion, and commitment to maintaining confidentiality
• Enthusiasm for continuous improvement and making procedures as simple, accurate, thorough, and efficient as possible
• Strong interpersonal skills and eagerness to collaborate as a member of the team
• Excellent verbal and written communication skills
• Ability to juggle and prioritize multiple tasks and deadlines in a fast-paced environment
• Excellent analytical, problem-solving, and decision-making skills
• Highly organized
• Passion for our mission

Experience in these areas is a plus: 

• Familiarity with conservation and land trusts
• Google Workspace, Sharepoint, Adobe Acrobat Pro, and Microsoft 365
• Familiarity with payroll systems, especially Quickbooks Time and iSolved
• Working knowledge of generally accepted accounting principles (GAAP) and standard accounting practices
• Experience with human resource administrative systems
• Strong IT problem-solving skills

A background check is required prior to hire. 

BTLT is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, gender identity, or expression, national origin, genetics, disability, age, veteran status, or any other basis protected by law.