Finance and Administration Intern

The intern will provide finance and administrative support to the We Effect Tanzania Country Office in the following areas:

Policy and procedures

• Implementation of administrative policies and procedures.

Procurement

• Support in procurement of various goods and services. e.g. looking for quotations.
• Visit service providers and ensure they meet the required standards of service.
• Writing purchase orders.
• Follow up on receipts from various services providers who have been paid.
• Aid in supervision of service providers when executing their services onsite.

Logistics

• Conduct office required deliveries to various places and offices as requested.
• Support in preparation of meetings and training venues.
• Liaise with the travel agent for flight booking.
• Hotel bookings.

Assets / inventory management

• Support in conducting inventory stock taking and asset verification at the Office.

 Finance Support

• Support in preparation of payment vouchers and petty cash vouchers.
• Perform monthly petty cash reconciliation.
• Ensure all supporting documents are in place prior to making payment to suppliers including invoice, delivery note, proforma invoices etc.
• Assist in reviewing travel documents to ensure all accountability documents are in place.
• Scanning and uploading all financial related documents in the online portal (CROPS), including budgets, requisitions, financial monitoring tools etc.
• Track and follow-up on outstanding payments.
• Proper filling of office documents and ensure all of vouchers and supporting documents are stamped PAID.

Other Support

• Any other support that may be required by the Finance and administration officer.