Finance and Administration Manager

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Description

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• Manage the accounting, finance and administration components of the program in country, including the various petty cash funds and field office finance, accounting and administrative activities; 
• Ensure consistency with Winrock standard operating procedures, policies and accounting principles.  
• Develop procedures for monitoring and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending. 
• Coordinate monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
• Coordinate and oversee program tendering and procurement activities in country
• Ensure financial reporting is in accordance with USAID contractual requirements.
• Advise project staff on financial health through the provision of regular and timely financial expenditure reports.
• Review and approve all vouchers prepared by the finance officer (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project;
• Review and approve field office fund request;
• Oversee payroll procedures for national staff, administer payroll, and monitor employee time keeping  
• Develop and implement office administrative and personnel systems;
• Maintain financial controls and procedures for the management of funds and sub awards/contracts.  
• Produce budget projections and reports for submission to USAID.  
• Liaise with the COP to ensure the project needs are being met in terms of accounting, contracts, human resources, IT, and operations.
• Supervise project staff and consultants working on finance and administrative for the project  
• Monitor partner’s management of funds and cross check source documents.  
• Maintain financial files and support annual audits. 

• Bachelor’s degree in accounting, finance, or related field; MBA/Master’s Degree strongly preferred. 

• A minimum of 5 years’ progressive financial management and grants management experience on international development projects; 

• Excellent written and oral communications skills in English and Vietnamese is required; 
• Strong analytical and computer skills, especially with accounting software, spreadsheets and financial analysis; and 
• Strong interpersonal skills. 

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