Finance and Administration Officer

Where

Brussels: Wikimedia Europe office/hybrid 

Who we are and what we do

Wikimedia is a global movement whose mission is to bring free educational content to the world. The Wikimedia movement supports the infrastructure for Wikipedia. Through various projects and chapters, Wikimedia strives to bring about a world in which every single human being can freely share in the sum of all knowledge.

Wikimedia Europe (WMEU) is an international non-profit association (AISBL) advocating for free knowledge, access to information, and freedom of expression, working to advance the common good and serve the public interest as mandated by the Wikimedia Movement in Europe. Wikimedia Europe represents 26 Wikimedia movement affiliates leveraging 10-year history in public policy design and advocacy in the area of digital rights and extensive tech expertise.

Who we are looking for

Wikimedia Europe is looking for a Finance and Administration Officer to support our team by ensuring smooth and effective operations of our organisation. You will collaborate closely with the executive director and actively form the working environment of your colleagues, and by that the quality of performance of our organisation. This is a new position so we will shape this role jointly, based on specific needs of the organisation and your unique skill set. 

Framework of your role

• carrying out general administration, including answering administrative questions, preparing contracts, support of audit activities
• ensuring adequate knowledge management of the organisation in your area of responsibility, including reporting and filing documentation internally and to our accountant
• monitoring the budget, including spending, implementing of allocation decisions and suggesting efficiency measures
• managing payment requests and invoices
• identifying and managing a roster of quality suppliers offering necessary services
• supporting colleagues in implementing specific projects throughout their lifecycle, including in preparation of the proposals, spending modifications or reporting to donors
• supporting preparation of financial reports in line with approved budgets, including aggregation of financial data 
• supporting logistics of the team and office, including of meetings, workshops and other events; ensuring office supplies and equipment, as well as travel arrangements of team members

Are we a good match?

Yes, we are striving for excellence and are looking for the best person for the job. We also want you to have room to grow, things to learn and experience to gain. If you see yourself in a mission-driven working environment, in an organisation in its growth phase, please apply even if you don’t meet all of the following criteria perfectly:

• You need to have min. 3 years of relevant experience – this position requires a good understanding of administrative and financial conditions of running an organisation in Belgium (tax and labour) 
• You are proactive, and work independently analysing and prioritising multiple tasks 
• You are attentive to details, deadlines, small print, and are not easily deterred by the quirks of bureaucracy 
• You are excellent in working with spreadsheets and financial data management systems
• You can work and communicate freely in French or in Dutch and you have excellent command of English, our working language

What we offer

• A ½ FTE contract with salary between €27.000 and €32.000 annually, depending on the level of experience 
• Flexible working hours adjusted to the team and people needs
• Opportunity to work in a flexible, hybrid office/home setting
• Working with an engaged team that fights for free knowledge and helps communities increase access to information worldwide
• A diverse and inclusive multilingual organisation where people are the first priority

Interested?

Then apply by filling this form where we will also ask you to attach your CV. 

The applications are accepted and reviewed on the rolling basis until the position is filled. Do not forget to mention that you found this job ad on the Euractiv Jobsite!

Wikimedia Europe is committed to equal opportunities and does not discriminate on the basis of, for example, ethnic origin, citizenship, religion or belief, political or other convictions, gender, age, disability or sexual identity or orientation.