Finance and Administration Officer

tendersglobal.net

Job Description

This post is responsible to ensure the delivery of effective and timely accounting, financial, and treasury services (if required) at the IFRC Regional Delegation based on Lebanon, with special emphasis in the ECHO PPP (Pilot Programmatic Partnership), Egypt project financial management support.

Job Duties and Responsibilities
Financial Reporting:

  • Performs a periodic review of the transactions posted to the projects to ensure they are accurately entered into the accounting system.
  • Monitor donor reports list and submit the complete report prior the due date.
  • Verifies that the transactions process occurs according to the IFRS , the IFRC policies, procedures and they comply with the donor requirements.
  • Provide information about the status of reports to the finance analyst.
  • Prepares income or expenditure reallocations to ensure that the reports are ready to submit
Budgeting:
  • Provide technical assistance, and advice to the project managers and / or programme staff during the preparation and/or revision of budgets.
  • Provide analysis of actual expenditures vs. budgets with its respective comments of the variances and recommendations to the project manager and programme staff.
Validation of transactions:
  • Ensure that all the transactions related to his/her portfolio are validated following the expenditure authorization policy and other procedures.
  • Ensure all accounting transactions are properly authorized and documented by original and valid supporting documentation.
  • Provide feedback to the project managers when findings have been identified in terms of documentation that does not meet the requirements or transactions that are not within the approved budget.
  • Follow up with the project manager or unit staff the timely submission of the forecasts, journal of expenditures, expense claims and other documents.
Treasury:
  • The post will be responsible for the monthly cash request analysis submission
  • Ensure there are sufficient funds.
  • Preparation of bank account reconciliations
  • Conduct petty cash counts (surprise or planned)
  • Ensure that the payments are done on a timely basis.
  • Coordinate the opening and closing of bank accounts.
Supplementary Services:
  • Validate the Partner National Societies (PNS) transactions related to the provision of supplementary services.
  • Ensure the accuracy of the booking of these transactions.
  • Prepare the draft invoice and ensure the content matches with the supplementary services report.
  • Do the necessary corrections if required after the finance analyst has provided his/her feedback.
  • Liaise with the PNS in case of technical questions.
  • Ensure all the bookings related to services provided have been reflected in the accounting.
Shared Office and Service Costs:
  • Provide technical support to the project managers during the preparation of the shared office and service costs budgets.
  • Gather the required information to fill in the calculation spreadsheet.
  • Explain to each project manager of the related function the results of the analysis.
  • Book the transactions monthly.
  • Coordinate revisions of the budgets or rates when it is required.
  • Provide the interpretation of the management report to the Head of the Country Delegation
Accounting verification:
  • Book all the transactions in the accounting system after the appropriate review.
  • Balance Sheet items review and reconciliations
  • Ensure the same amount that was counted match with the amount reflected in the accounting system.
  • Provide reconciled account statements of the outstanding balances of staff and / or National Societies
  • Ensure that other balance sheet items are reconciled
  • Coordinate that corrections are done on a timely basis.
Education:
  • University degree on finance or accounting and admin – Required
  • Qualification in business administration or auditing. – Preferred
Experience:
  • 3+ years’ professional experience in a finance or accounting department. – Required
  • 2+ years of field experience in a humanitarian organization. – Preferred
  • Red Cross / Red Crescent movement, other international organization, large NGOs, and governmental development agencies. – Preferred
Knowledge, Skills and Languages:
  • Good stress management skills . – Required
  • Self-supported in computing systems (e.g., accounting software and MS Office). – Required
  • Excellent communication skills. – Required
  • Good analytical skills and solution focused person. – Required
  • Skills in training and developing staff. – Required
  • Time Management skills. – Required
  • Fluent spoken and written Arabic. – Required
  • Fluent spoken and written English. – Required
  • Good command of another IFRC official language (French) . – Preferred

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