Finance and Administration Officer

About EPD

The European Partnership for Democracy (EPD) is a non-profit organisation supporting democracy worldwide. It is a unique partnership comprising European democracy support organisations present in Africa, Asia, Europe, the Middle East and Latin America. EPD works inside and outside Europe as democracy is a universal aspiration and the contemporary challenges and opportunities for democracy are global in scope. More information about EPD is available at www.epd.eu.

We are looking for a Finance and Administration Officer to strengthen our Finance and Administration team in Brussels. The new colleague will be primarily in charge of managing the finances of new EU projects in Burundi and Moldova.

Duties and responsibilitiesAccountabilities and Key Relationships 

The Finance and Administration Officer will report to the Head of Finance and Administration (HFA) and cooperate closely with rest of the Finance and Administration team to provide support and coordination in the financial management of our various projects and of the organisation’s finances as a whole.

Project management

• Primarily in charge of new managing the finances of new EU project in Burundi and Moldova;
• Supporting programme staff in their monitoring of project expenditure and ensuring financial reporting to donors;
• Reviewing partners’ financial reports to assess accuracy of presentation and compliance with the project’s guidelines. Liaising with partners on clarifications of documentation;
• Maintaining appropriate supporting documents to justify all project costs in a centralised electronic filing system;
• Mastering the organisation’s financial guidelines and procurement procedures;
• Attending projects’ financial audits and assisting auditors with verification and queries;
• Cooperating with Finance and Programme colleagues in the consolidation of other project costs when required and working on financial reporting to donors;
• Liaise closely with finance colleagues to coordinate tasks and avoid duplication.

General administrationGeneral Accounting

• Budgeting project income and contribute to the overall development of EPD’s annual budget;
• Manage specific project income in cooperation with Programmes staff and Finance colleagues;
• Processing financial documents in the accounting system; booking incoming and outgoing invoices; bank statements and all other bookkeeping operations.

Office administration

• Cooperate with the whole finance & admin team to ensure proper office running;
• Ensure proper arrangements for the management and security of EPD’s premises in Brussels and field offices;
• Assist with other administrative tasks as required – and in the absence of the HFA.

For more information on requirements, contract conditions and how to apply, click here.

 

 

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