Finance and Administration Officer

About ITPC

The International Treatment Preparedness Coalition (ITPC) is a global activist network (GAN) fighting for universal access to treatment. ITPC is an issue-based organization that uses HIV as an entry point to the right to health and partners with affected communities across the world to address treatment access issues for diseases including diabetes, hepatitis C and hypertension. Our GAN is a dynamic movement that invites and fosters the participation and leadership of hundreds of treatment activists through sharing of information and collaborative policy work, monitoring, and advocacy. Our operational hub, in Johannesburg, South Africa, supports a small global team to carry out our global mandate to ensure that everyone in need of treatment can get it.

There is currently a vacancy within the finance department, for the role of Finance and Administration Officer. The successful candidate will be responsible for efficient day-to-day financial and administrative activities to ensure that ITPC operates at the highest levels of financial integrity, accountability and transparency. This is a full-time, work-from-home position.

Core Responsibilities

• Ensure that all financial transactions are carried out and recorded in accordance with international audit standards as well as ITPC procedures and policies.
• Prepare, review and process on-line payment requisitions with supporting documentation ensuring all expenses have been allocated to appropriate donors, accounting codes and approved on the accounting system.
• Prepare, review and process weekly or urgent payment runs, local EFTs/International wire transfers, International BoP’s payments on Standard Bank Business Online and ABSA Botswana Business online.
• See to accounts payables processes.
• Ensure proper documentation reviews of all payment requests and vouchers, proper filing, and completeness of voucher files.
• Review transactions for cost reasonableness, allowability and allocability.
• Assist Accountant in managing and tracking expenses and budgets to ensure there is no overspend low burn rate, verifies budget availability for any commitment.
• Download and distribute audit reports (proof of payment).
• Check submissions for travel and other expenses claims and process advances and or reimbursements.
• Support the movement of cash, liquidity management, the bank transactions and inter-bank transfers.
• Prepare and carry out the data entry of all cashbooks in the respective general ledger.
• Cashbook postings and reconciliations.
• Prepare monthly reconciliation for all Bank accounts and communicate with the Banks.
• Manage ITPC Petty Cash and serve as Credit Card Custodian.
• Maintain accounting controls by adhering to financial policies and procedures.
• Check finance documentation from programs and partners (sub grantees).
• Classify and file financial documentation.
• Ensure that coding of all expenses is done correctly in the accounting system.
• Support monthly closing and year-end closing process.
• Assist Accountant with preparing monthly management accounts, including updating cashflow forecasts, and other reports.
• Act as the first point of contact for ITPC-Global staff for finance queries and providing financial support to team members, ensuring that the policies and procedures of ITPC-Global are upheld.
• Assist with year-end accounts preparation and any external audits.
• Run payroll process in a timely and accurate manner, in close collaboration with the accountant.
• Manage staff leave tracking and as required, assist in maintaining the office payroll records, and employee reimbursements/claims payments.
• Manage payroll queries as the need arises.

Requirements

• Bachelor’s degree in Accounting or related field required.
• At least seven (7) years demonstrable experience of accounting of which five (5) years should be within comparable position in NGO or international development sector. At least ten (10) years of relevant experience in lieu of Bachelor’s Degree.
• Knowledge of non-profit finance and accounting principles, International Financial Reporting Standards (IFRS) and Generally Accepted Accounting Principles (GAAP, commercial laws, and best practices.
• Experience managing complex multi country contracts and multi-million US$ budgets with organizations from developing countries is an advantage.
• Previous work with PEPFAR, The Global Fund to Fight AIDS, Tuberculosis and Malaria or Unitaid, Gates’s foundation, UN is preferred.
• Excellent IT skills, with specific competency with Microsoft Excel. Previous experience using accounting software; SAGE Evolution is highly desirable.
• Competency in financial control and reporting at all levels.
• Ability to manage competing tasks; ability to prioritize and produce high-level accurate output consistently.
• Focused and versatile team player that is comfortable under pressure; ability to work on own and within various teams.
• Be a champion for compliance, honesty and integrity.
• Financial rigor (comfort working in multiple currencies), analytical and problem-solving skills.
• Structured and process driven.
• Consistently demonstrate high levels of professionalism, integrity, and ethical values
• Strong written and oral communication (including presentation) skills in English is required. In addition to English, the ability to work in another language is a plus.
• Comfort working collaboratively both in-person & virtually (using Zoom, Slack, Teams, and other tools).