Finance and Administrative Assistant

This ILO technical assistance form’s part an integral part of a larger Rural Access and Agriculture Marketing Project (RAAMP), Nigeria delivered by Federal Ministry of Agriculture and Rural Development with 5 States Projects Implementation Unit. The Administration and Finance Assistant will receive administrative and financial guidance and advice from a team of Admin and Finance, operation officer and ILO office Nigeria.  

Within the above context, the Administration and Finance Assistant will take charge of RAAMP project Administrative and Financial planning, programming and implementation of all project activities in line with work plans, projects documents, ILO rules, regulations, policies and strategies, and in accordance with country programmes and administrative and financial procedures. 

The Administration and Finance Assistant will report to the Chief Technical Advisor of the Project.  

Duties:

Under the direct supervision of the Chief Technical Advisor and the general guidance of the Director of ILO Nigeria office, the Finance and Administrative Assistant will perform the following tasks:

• Maintain the project financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
• Check, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments.
• Prepare correspondence on own initiative to verify data, address and answer queries and follow-up as necessary with project and ILO staff, consultants and counterparts. Draw the attention of concerned officials to matters requiring immediate attention.
• Review and request additional information on the financial reports of project implementing partners, ensuring compliance with ILO rules before submitting to the Finance Unit.
• Classify and assign budget codes, verify and process claims for payment, check payment vouchers, prices and claims invoices.
• Provide administrative and financial backstopping support and guidance to project staff and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance.
• Consult with Finance Unit and project team on rules, regulations and procedures, and inform project staff, partners and consultants of new or revised procedures and practices.
• Prepare recurring reports as scheduled and assist in preparing special reports for donor reporting, for budget preparation, audits or other reasons. Prepare Power Point presentations for use in programme and discussions.
• Calculate and compile cost estimates and participate in budget analysis and forecasts as required.
• Maintain contact and effectively coordinate with focal points of other project offices in 5 states and project counterparts (RAAMP, FPMU and SPIUs, ministries, constituents, local/national institutions).
• Assist team or work unit by translating/drafting a variety of routine/brief documents and may act as interpreter.
• Prepare administrative related briefing materials for the supervisor for use on official missions including special meetings and for action.
• Carry out other duties as may be assigned by Supervisor.

Required qualifications:

Education:

• Completion of secondary education. Formal training in accounting and/or finance and administrative field would be an asset.

Experience:

• At least 5 years of progressively general administrative and financial work experience. Experience in working with development projects, UN at the national or international level and organization would be an asset.

Languages:

• Excellent command of English and good knowledge of an official national language of the duty station.

Source: https://jobs.ilo.org/job/Abuja-Finance-and-Administrative-Assistant-G5-RAAMP/1162694101/