Finance and Administrative Expert

The Finance and Administrative Expert will work under the overall supervision of the FAO Representative in Malawi and the direct supervision of the International Administrative Officer.

Technical Focus

The Finance and Administrative Expert will be responsible for office administration and financial management, including personnel, assets, accounting, and logistics management for FAO Malawi.

Tasks and responsibilities

• Assist the International Administrative Officer in coordinating the Administration and Finance Unit
• Assist the FAO Country Office in formulating, implementing and updating the Standard Operational Procedures (SOPs) for human resources, assets, finance and logistics management in compliance with FAO corporative policies and guidelines.
• Facilitate in collaborating with the UN Country Team in performing UN common services in the areas of HR, administration, finance, ICT, and logistics.
• Assist in liaising and collaborating with FAO sub-regional, regional and HQ offices in matters related to administration and finance management.
• Facilitate organization of monthly meetings of the Administrative and Finance Unit, and monitoring of implementation of meeting agreements.
• Support implementation and updating of the Country Office Standard Operational Procedures (SOPs) for human resources, assets, finance and logistics management.
• Support payments processing, bank account monitoring and monthly bank reconciliation, to ensure the compliance of expenditures with approved budgets, completion and consistence of committing documents.
• Support establishment and functioning of a proper inventory and assets management system.
• Support establishment and proper functioning of an archive system.
• Support handling of internal and external audits.
• Support planning and implementation of Country Office regular budget programme.
• Support implementation of UNCT Security Risk Management (SRM) Strategy and FAO security guidelines.
• Participate in monthly UNCT Operations Management Team (OMT) meetings; facilitate participation of FAO members in OMT Working Group meetings.
• Any other duties assigned by the International Administrative Officer.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree in accounting or business administration.
• 12 years of relevant experience in administration and finance management.
• Working knowledge (proficient – level C) of the English language.
• National of Malawi

Source: https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2401964