Title: Finance and Administrative Intern

Location: Harare

Supervisor: Logistics and Administrative Officer

Position Summary:

Working under the supervision of the Logistics and Administrative Officer, the Intern’s primary role will be to support the Finance and Administrative department with developing a filing system (for both electronic and hard copy files) and ensuring that all transactions are adequately supported.

Finance Duties and Responsibilities:

• Works closely with the Finance Officer to process payments and ensure smooth operation of all financial transactions.
• Assists in ensuring that all payment packages are complete, including invoices and receipts acknowledgment.
• Ensures that all petty cash transactions are adequately supported and approved.
• Develops an updated and easily accessible hard copy and electronic finance office filing system.
• Assists in compiling invoices and receipts for VAT claims.

Administrative Duties and Responsibilities

• Works closely with the Logistics and Administrative Assistant to ensure smooth operations in the admin and procurement function.
• Answers telephone calls and directs them to the respective staff members.
• Assists in the sourcing of quotations and drafting of the bid analysis.
• Assist in maintaining an updated and easily accessible hard copy and electronic admin office filing system.
• Assists with stores management.
• Assists in receiving procured goods and distributes them to the user Departments and Provinces.
• Any other administrative duties as assigned.

Knowledge, Skills, and Abilities

• A customer-friendly attitude and an ability to cope with work-related stress.
• Proven proactive skills in identifying cost savings, cost avoidance, and efficiency opportunities.
• Ability to build effective relationships with key internal customers and other stakeholders.
• Knowledge in pricing, contracts negotiations, conflict resolutions, policies, and procedures.
• Good analytical, numerical, and mature problem-solving skills.
• Knowledge of Microsoft Office applications such as MS Word, Excel, PowerPoint
• Good team player, positive attitude, flexible mind, comfortable in working in a multi-cultural setting.
• Strong sense of ethics, integrity, credibility, and respect for diversity.
• Ability to communicate effectively with staff and management with diplomacy and firmness.

Qualifications and requirements:

• BCom/BTech degree in Accounting, Business Studies, Finance, Economics, or its recognized equivalent.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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