Finance and Budget Assistant

Org. Setting and Reporting

This position is located in the Payroll and Accounts Payable Section in the Division of Administration (DA), Department of Operational Support (DOS). The Department of Operational Support was established to provide operational advisory services to operating entities across the Secretariat, including other departments, offices away from headquarters, field missions, and regional commissions. The Payroll and Accounts Payable Section processes global payroll and payments, provides policy advice and operational guidance, testing and implementation of enhancements. The Finance and Budget Assistant will report to the Chief of the Section.

Responsibilities

Within delegated authority, the Finance & Budget Assistant will be responsible for the following duties:

Budget:

• Generates budgetary or peacekeeping financing reports, including statistical/financial data for tables, charts and spreadsheets using office software and templates.
• Amends, rearranges and edits statistical tables. Ensures that departments/offices submitting documents/reports have provided the necessary information to adhere to established guidelines. Makes necessary follow-ups with client departments on the above.
• Produces layouts of annexes to the budget and overview tables to conform to specifications in the programme budget.
• Summarizes, through statistical tables, all departmental proposals reflecting budgetary and programmatic changes, retrieving information from different updated tables from the Budget Information System and compiles frequently updated reports.
• Drafts/prepares memoranda/emails to various offices, departments and overseas offices.
• Performs other duties as may be required.

Claims:

• Assists in the processing of payments which includes calculating, entering data and checking payments for correctness and communicating discrepancies to supervisors.
• Assists in the processing of payments to staff members for their entitlements, including salaries, entitlements, and/or vendor and travel claims.
• Maintains and updates the Division database on monthly accounts payable to troop contributing countries and generates related reports to ensure accuracy and completeness of troop reimbursement, contingent-owned equipment, self-sustainment and other claims processed.
• Responds to queries from staff members and third parties.

General:

• Maintains workload statistics for respective peacekeeping missions.
• Provides general administrative/secretarial support to the officers.
• Maintain and keep up-to-date files.
• Performs other related duties, as assigned.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of three years of experience in finance, budget, accounting, administrative services, or related area is required. The minimum years of relevant experience is reduced to one year for candidates who possess a first-level university degree or higher. Experience working with the United Nations or a large global organization’s systems and procedures is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

Source: https://careers.un.org/jobSearchDescription/245981?language=en