Finance And Budget Assistant

The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions. This position is located in the United Nations Department of Safety and Security (UNDSS), Security and Safety Service (SSS), Office of the Chief of Security and Safety Service. The Finance and Budget Assistant will report to the Administrative Officer. This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. Simply, all humanity will be benefiting from your work. Together, we can make the world a better place. For more information on the Department, and how we make an impact on the world in enabling the achievement of SDGs

Responsibilities

Within delegated authority, the Finance & Budget Assistant will be responsible for the following duties:

Budget:

• Assists in the preparation of supporting documents (narrative and supporting tables) with respect to finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements.
• Supports the Administrative Officer in extracting information and generating expenditure reports from computerized information system databases; assists in preliminary analyses of the extracted information and the reports generated, and highlights areas of concern for the attention of the Administrative Officer.
• Assists in the development of resource requirements for budget submissions and in the preparation of budget performance submissions.
• Researches/compiles data and other information required by the Administrative Officer in the review and analysis of relevant proposals.
• Consolidates data and provides support to Administrative Officerwith respect to budget reviews of relevant intergovernmental and expert bodies.
• Assists the Administrative Officer in the preparation/finalization of budget performance reports, performing preliminary analysis of variances between approved budgets and actual expenditures.
• Prepares pre-encumbrances and obligations and review them to ensure that funds are available and the correct account has been used.
• Assists in the financial backstopping of extrabudgetary resources, including monitoring the status of funding, generating expenditure reports from Umoja and monitoring reporting requirements.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
• Reviews draft reports, verifying overall accuracy, consistency and uniformity in the presentation cross-checks consistency of figures in tables with the text of the reports, and verifies references to other reports and documents, bringing errors to the attention of the Administrative Officers concerned; ensures that all necessary corrections are incorporated in the reports; co-ordinates with other finance and budget staff on related issues during preparation of budget reports.
• Process cost recovery for security services and materials.
• Generate Sale and Service Orders Reports in UMOJA and compile reports for the JV reversal of expenditures from 10UNA to 10RCR.

Treasury:

• Reviews incoming payment instructions with regard to banking details and sources of funds.
• Prepares payments for final disbursement by Cashier. • Notifies payees of status of payments.
• Assists vendors regarding queries on payment and deposit-related issues.
• Files and archives documentation as required.

General:

• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts routine correspondence with respect to enquiries related to relevant financial and budget matters.
• Maintains and keep up-to-date files.
• Provides administrative support to the Section Chief and Associate Administrative Officer, as required.
• Performs other related duties, as assigned.

Procurement:

• Process and monitor internal requisitions orders;
• Assist with processing procurement function in Umoja (Shopping Carts and Low Value Acquisition/POs);
• Maintain relevant Procurement records (Purchase Orders, Shopping Cards, Invoices, approved Requisition Orders, etc.)

Work Experience

• A minimum of five years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced to three years for candidates who possess a first-level university degree or higher.
• Experience with the Financial Regulations, Rules and procedures, Procurement Manual and Procedures, within the United Nations Common System and or similar international organization is required.
• Experience using the finance related modules of an Enterprise Resource Planning (ERP) Systems such as UMOJA, SAP or similar system is required. One or more years of experience in the use of databases and reporting tools is desirable (Microsoft Excel, Microsoft PowerBI, ERP BI, and similar).

Source: https://careers.un.org/jobSearchDescription/231782?language=en