Finance And Budget Officer

Org. Setting and Reporting

The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions. This position is located within the Executive office, DSS, and is under the overall supervision of the Senior Finance and Budget Officer.

The Executive Office provides administrative support to the head of the department, programme managers and staff members, in carrying out their financial, personnel and general administrative responsibilities. The Executive Office provides the necessary support services to facilitate the implementation of the Department’s mandates and approved programme of work globally across multiple duty stations including Headquarters, Offices away from Headquarters and Field Operations.

This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. 

Responsibilities

Within the limits of delegated authority, the Finance and Budget Officer will be responsible for the following duties:

Budget preparation:

• Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements for the Department at headquarters and in the field, including programmatic aspects (programme plan) to ensure compliance with the programme plan and other legislative mandates.
• Provides detailed input with respect to resource requirements for budget submissions.
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly.

Budget administration:

• Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.
• Manages and monitors budget implementation and recommends reallocation of funds as necessary.
• Monitors expenditures to ensure that they remain within authorized levels.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures.

General

• Provides advice and guidance, including training, to headquarters and field staff on budgetary and financial policies and procedures, including results-based budgeting.
• Participates in inter-departmental meetings and/or technical survey missions on matters related to resource requirements, programming and budgetary issues.
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. • Drafts reports for intergovernmental bodies and for management on budgetary issues, and correspondence.
• Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications.
• Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules.
• Ensures the integrity of financial and management systems and the controls that underpin them.
• Provides support with respect to the Head of Department in meetings of legislative organs.
• Perform other duties as required.

Education

• Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification

• Knowledge in IPSAS is desirable.

Work Experience

• A minimum of 7 years of progressively responsible experience in finance and budget, business administration or related area are required. At least 3 years of experience in finance and budget within the United Nations or similar international organization at the professional level is required.
• Experience with financial systems and financial modules of ERP such as SAP is required Experience in the application of rules and regulations covering budget and financial administration in the UN Common System or similar international organization is required.
• Experience as certifying officer and/or approving officer within the United Nations or similar organizations at the professional level is required. Experience working with donor agreements, managing trust funds or extrabudgetary resources is required. Experience using Business Intelligence (BI) or Umoja Analytics in reviewing and interpreting reports is desirable.

Languages

• English and French are the working languages of the UN Secretariat. For this position, fluency in English (both oral and written) is required. Knowledge of another UN official language is desirable. NOTE: ”Fluency” equals a rating of ”fluent” in all four areas (read, write, speak, understand) and ”Knowledge of” equals a rating of ”confident” in two of the four areas.

Source: https://careers.un.org/jobSearchDescription/249055?language=en