Responsibilities

Within delegated authority, the Finance and Budget Officer will be responsible for the following duties: Budget preparation: • Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) Departments/offices at Headquarters and in the field, including programmatic aspects; and (b) medium-sized peacekeeping operations. • Provides support to managers with respect to the elaboration of resource requirements for budget submissions. • Identifies process discrepancies in contribution recording between different systems used by OCHA Trust Funds. Budget administration: • Monitors budget implementation and determines/recommends reallocation of funds when necessary. • Reviews all requisitions generated by the Reality system for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds. • Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. • Prepares relevant documentation with respect to budget performance submissions. • Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. • Provides substantive support to intergovernmental and legislative bodies. • Reviews budget, financial reports, grant agreements, audits and relevant documents submitted by CBPFs partners for required processing. • Reviews and certifies Statement of Accounts and ad-hoc financial reports; • Liaises internally (within OCHA) and externally (Funds Managers and other partners) regarding financial matters related to OCHA CBPF. General: • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme, from extra budgetary resources, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures • Monitors, supervises and trains subordinate staff as required (both in New York and in the field) • Performs other related duties, as assigned

Competencies

• PROFESSIONALISM: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenge; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • ACCOUNTABILITY: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with two (2) additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of five (5) years of progressively responsible experience in finance, budget, business administration or related area is required. Experience working in a finance capacity in an International Organization, NGO or Multilateral Aid Agencies or comparable organization is required. Experience working with financial processes of pooled funds is desirable. Experience with an Enterprise Resource Planning System such as SAP or any grants management system is desirable. A minimum of two (2) years in the last five (5) years of international field experience in aid operations is desirable. Experience with One Grant Manager System (One GMS) is desirable

Languages

English and French are the languages of the UN Secretariat. For this post, fluency in English is required. Knowledge of another UN official language is desirable.