Finance and Budget Officer

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Description

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Org. Setting and Reporting

• This position is located in the Finance and Budget Section, United Nations Assistance Mission in Afghanistan (UNAMA). The Finance and Budget Officer will be based in Kabul. The Finance and Budget Officer will report to the Chief of Unit, Finance and Budget.

Responsibilities

Under the general supervision of the Chief of Unit, Finance and Budget, the Finance and Budget Officer will perform the following tasks:

Budget:

• Prepares cost estimates and budget proposals, in terms of Mission’s resourcing requirements such as staff and non-staff requirements, including programmatic aspects.
• Analyses and revises data with justification for resource requirements for budget submissions in coordination with relevant Sections/Units on related issues during preparation of the budget proposals as well as Result Based Budgeting inputs.
• Monitors budget implementation/expenditures and assists with the reallocation and re-deployment of funds as necessary.
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Provides support to programme/fund center managers (Substantive and Support Sections/Units) with respect to the elaboration of resource requirements for budget submission.
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued; processes fund distributions received from HQ and inputs allotment advice in ECC.
• Prepares budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures, compiles responses to the questions from FOFD, ACABQ, and 5th Committee.
• Reviews pre-commitments for goods and services to ensure (a) correct commitment item have been charged, and (b) availability of funds.
• Ensures efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making.
• Provides support and guidance to fund center/programme managers on budget implementation and corrective actions where necessary. Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Accounting:

• Performs monthly and yearly closing of accounts procedures in Enterprise Resource Programme (Umoja).
• Analyses complex/unusual accounting transactions and all open items in the accounting system ERP (Umoja) for corrective actions.
• Reviews and reconciles various clearing accounts and investigates erroneous/invalid entries to take appropriate corrective accounting action.
• Processes incoming/outgoing interoffice vouchers (IOVs), interoffice billings (IOBs) and intermission billings (IMBs) from/to HQs, agencies, funds, programs, and other field missions.
• Ensures compliance with International Public Sector Accounting Standards (IPSAS) in all financial transactions.
• Reviews current budget period commitments to ensure their validity to carry them forward and follows up on cancelation of outstanding commitments which were not valid.
• Prepares bank reconciliation for the Mission house bank.
• Undertakes research and provides support to higher level with respect to IPSAS, accounts and policy analysis. Account Payable and Receivable:
• Reviews and verifies that relevant supporting documents have been provided, confirming that goods and services have been received in accordance with the contract, agreement, purchase order or other form of undertaking by which they were ordered and that they have been certified by a duly designated certifying officer before vouchers are processed and/or submitted for approval.
• Acts as an Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules.
• Advises and ensures that only valid year-end budget commitments confirming with established criteria are valid for carrying forward.
• Provides guidance, training, and support to colleagues.
• Prepares staff members’ entitlements including daily subsistence allowance, travel claims, vendor invoices, agencies, etc., to ensure conformity and adherence to applicable United Nations policies e.g., applicable staff rules, financial regulations and rules, ST/AI issuances or practices, International Public Sector Accounting Standards (IPSAS) policy framework etc.

Treasury:

• Manages cash flow requirements of the Mission, verifies imprest documentation, and prepares imprest statements.
• Makes sure cash in vault is replenished timely to avoid shortage of cash.

General Duties:

• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme budgets, accounts, and cash management, ensures compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Drafts or prepares correspondence to respond to enquiries in respect to financial and budget matters.
• Collects and analyses data to identify trends or patterns and provides insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation, and reporting.
• Ensures that requirements and background information used for data analysis are documented.
• Performs other related duties as required.

Education

• High School Diploma or equivalent is required.

Work Experience

• At least ten (10) years of progressively responsible experience in accounting, budgeting and financial management or related field is required. The minimum years of relevant experience are reduced to five (5) years of experience for candidates who possess a first-level university degree or higher. Experience with Enterprise Resource Programme (ERP) system especially System Applications and Products (SAP) is desirable. Experience in UN internal applications, IPSAS accounting system, UMOJA, is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Source: https://careers.un.org/jobSearchDescription/243272?language=en

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