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Finance and Grants Officer

Dalhousie University

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Position Details
Position Information

Position Title Finance and Grants Officer
Department/Unit Dallaire Institute for Children, Peace and Security
Research Project Dallaire Institute for Children, Peace and Security
Location Halifax, Nova Scotia, Canada
Posting Number GP001-24
Employee Group Grant-Paid
Position Type Term
Duration of Contract (if applicable) 1 year
Employment Type Full Time
Full-time Equivalency (FTE) 1.0
Salary $49,832 – $52,867 per annum (35 hours per week)
About the Organization The Dallaire Institute for Children, Peace and Security (Dallaire Institute) was established in 2007 by retired Lieutenant-General the Honourable Roméo Dallaire, former Force Commander of the United Nations Assistance Mission for Rwanda (UNAMIR). Our mission is to develop new strategies and tactics to progressively end the recruitment and use of children as soldiers worldwide.
Job Summary Reporting to the Finance Manager, the Finance and Grants Officer will provide financial and administrative support in the day-to-day running of the Dallaire Institute’s Finance Department and Grant Department. This will include handling of source documentation, recording of data, month-end processes and reconciliations and preparation of financial reports. The Finance and Grants Officer will also monitor the finance activities in the organization’s overseas field offices and work closely with field finance officers.
Key Responsibilities
  • Liaise regularly with Dalhousie Financial Services and Payroll departments regarding payment of invoices and salaries, recording of income and providing financial data on request.
  • Ensure financial transactions are properly authorized and have adequate supporting documentation.
  • Support the Finance Manager and Grant Manager in ensuring procurement processes are followed according to Dalhousie University and donor procurement good practice guidelines.
  • Receive and review monthly cashflow requests from the field offices, review of monthly bank, and submit them to the Finance Manager for approval before onward timely submission to Dalhousie University for payment.
  • Provide capacity development support (either mentoring or coaching) to the finance officers in the field offices.
  • Contribute to regular financial reporting in accordance with internal deadlines and donor requirements as well as assist in the reconciliation of The Dallaire Institute financial data with that of Dalhousie University systems.
Note The successful candidate will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and Institute guidelines.
Required Qualifications
  • Bachelor’s degree in finance, accounting, or business administration with a minimum of 2 years of related experience in finance, grants, accounting, and administration, for a non-profit organization.
  • Proven experience in managing budgets and multiple administrative and finance tasks.
  • Ability to work in a fast-paced environment with multiple competing priorities and deadlines with excellent prioritization and time management skills.
  • Ability to work effectively and collaboratively in a team as well as being flexible and adaptable working in an hybrid environment.
  • Advanced proficiency in Microsoft Excel.
  • Demonstrated ability to work effectively across multicultural, multilingual, and multidisciplinary teams.
  • Excellent written and verbal communication skills in English.
  • Ability to coach field officers.
Assets
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans and an employee and family assistance program.
Application Consideration We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1
Open Date 01/30/2024
Close Date 02/14/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/15686

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