Finance and Operations Director

ORGANIZATION SUMMARY:

World Relief is a global Christian humanitarian organization that is fighting for change that lasts, right here in the U.S. and across the globe. We bring sustainable solutions to the world’s greatest problems – disasters, extreme poverty, violence, oppression, and mass displacement. The organization is approximately 75 years old and has worked in over 100 countries around the world since its founding.

In the United States, we come alongside local churches, community organizations and hundreds of individual volunteers to support newly arriving refugee and other immigrant families. Today, we are proud to partner with over 6,000 local churches, and 95,000 volunteers globally to bring hope, healing and transformation to the most vulnerable.

POSITION SUMMARY:

Are you a person of compassion? An advocate for justice? Someone who stands up for the rights of the vulnerable and speaks out for the marginalized, the exploited and the forgotten? Do you believe in our calling as Christians to welcome the least of these and love our neighbor?

If you answered ‘yes’, to any of the above, World Relief, and millions of people around the world need you.

World Relief is a unique and invigorating place to work. We are looking for talented, ambitious and collaborative people to come alongside our mission, vision and values as we partner with churches to empower the most vulnerable in the world. We hope these resources provide more insight into your hiring journey with us. To design and manage all accounting systems of the World Relief Haiti ensuring that all financial transactions are fully accounted for and to manage the operations functions. The Director of Finance and Operations will carry out his/her responsibilities as part of a multi-sectoral team. This position requires a professional who possesses knowledge of operations, accounting and finance functions and responsibilities as they specifically relate to the operation of a relief and development program.

Compensation: $48,000-$54,000 DOE

Role & Responsibilities

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Steward performance management leading the financial planning, budgeting, and reporting process within the countries where the WR organization works in Haiti.
• Prepare the operational plan, consolidated budget and reports, standards and processes, and the consolidated reporting for expenditure (Budget versus Actuals), all in cooperation with the programming team.
• Provide counsel on strategic financial aspects and regular, accurate, and timely financial updates and information to the Haiti Director for leading the overall management of budget and operations across the country
• Lead the operations and finance business intelligence activities, performing proactive monitoring and analysis to drive strategic business decisions and continuous improvement activities.
• Review accounting systems, practices and reports of WR partners to assure compliance with accounting standards, donor intent, and signed agreements
• Review current policies and procedures and work with the HO Finance and the Country Director to improve them and implement changes
• Report to WR-Headquarters/Nicaragua as required by WR accounting standards
• Report to Country Director, International Finance Specialist, and Program Officers on applicable financial information to assist them in their responsibilities
• Provide technical supervision, oversight and training to all finance staff
• Provide leadership and oversight to the Operations team
• Facilitate conduct of external audit at least annually and provide prompt response on audit needs for general WR or other program specific audit
• Assist with developing budgets for new programs and proposals
• Collaborate with program staff to monitor program budgets on a regular basis
• Oversees the protection of WR’s country assets through the enforcement of internal control policies and procedures
• Maintain current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other Country legal requirements
• Principal liaison with World Relief Headquarters on all finance, accounting, grant budget management, and cash management
• Prepare all donor financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the Country Director and HQ finance prior to submission
• Develop, schedule and perform or supervise the completion of internal control audits and initiate necessary actions to correct control weaknesses
• Supervise all bank relations and bank account activities
• Oversee the timely preparation review and approval of all monthly bank account and cash reconciliations
• Perform other duties and tasks as assigned by the Haiti Country Director
• Review payroll functions and documents for all local staff employees
• Responsible for supervising local finance and Operations team
• Responsible for ensuring that the Haiti program follows local and national Haiti Government employment rules and regulations
• Travel to the field at least once a quarter to do financial spot checks/internal audits at sub-bases or ensure his/her delegate perform the task.
• Assist and spearhead development of key Operations and Finance Department documents with staff and/or external consultants
• Support financial governance by ensuring the Haiti Director, the Senior Management Team (SMT) to have quality financial information that is presented according to defined processes and timelines.
• Successful track record of leading USAID or other US Government-funded projects preferred
• Ensure the IT is able to support the needed connectivity and security for working online and using cloud-based ERP and digital communication and information accessibility tools
• Make sure IT Support is appropriately implementing all policies, procedures, and controls set out in WR’s worldwide IT policies and procedures to assure adequate protection of data and continuity of system availability.
• Support the WR Haiti to develop systems and procedures that ensure World Relief’s compliance with international standards and the Core Humanitarian Standards.
• Lead the preparation and revision of the salary scale to maintain competitive wages and remain compliant with the regulatory environment of Haiti.
• Undertake staff appraisal of all staff who are supervised
• Work closely with and support the Haiti Country Director by conducting regular effective risk analysis (i.e., variance analysis, trends) and reviews, ensuring proper financial and operational controls are in place.
• Create strategies to mitigate financial and operational risk, working closely with offices, teams, and the executing affiliates.
• Develop a comprehensive knowledge and understanding of the national laws and regulations, ensure sufficient legal and fiscal support in all bases, monitor and manage potential risks at all levels.
• Ensure competent and strong operations and finance units across the country by identifying key Operations and competencies gaps within the Haiti Operation and Finance team and proactively coordinating, designing, and implementing relevant training.
• Effectively manage the relevant staff capacity development plans and opportunities.
• Initiate, coordinate and assist in conducting finance and operations (on policies, procedures, systems, etc) related training to all staff in Haiti, in coordination with the Haiti SMT, and collaboration with the relevant stakeholders and other relevant colleagues.
• As a member of the senior management team (SMT), support the development of the Haiti strategic direction and programs, with a focus on ensuring sufficient capacity and support in business operations, finance, and risk management to the organization’s work, staff, and partners.
• Proactively engage in and support the design and implementation of required new systems, processes, and policies, working in coordination with the Haiti Director and functional teams (Haiti offices and partners).
• Promote and shape WRH culture by facilitating spaces of participation and contribution across the various programs and support functions.
• Act as a change agent aligned with the Transformative Business Support Unit, as needed and possible, to provide insights and vision on enabling change and creating process improvements.

Knowledge, Skills, & Abilities

• Prior multi-cultural team leadership experience, independent thinker and self-starter.
• Analytical and organized with excellent time management skills
• Strong mentoring and capacity building skills of staff
• Previous employment with a not for profit organization that receives funding from multiple sources, preferably in an international context.

Requirements

• Mature and personal Christian faith
• Committed to the mission, vision, and values of World Relief
• Desire to serve and empower the Church to impact vulnerable communities
• Able to affirm and/or acknowledge World Reliefs Core Beliefs, Statement of Faith, Christian Identity and National Evangelicals For the Health of The Nation document
• Bachelor’s degree in Finance, Accounting, Business Administration or a suitable field, Master’s degree or recognized professional certification such as CPA, preferred.
• Computer literate, with experience in MS Office package and other financial packages. Excellent Excel skills required
• Ability to manage budgets, financial accountability procedures, logistics, and commodity tracking
• Experience managing US government or other international donor-funded project budgets and reports essential
• Excellent management and leadership skills: experience working in a supervisory position with a team structure in a multi-national, multi-disciplined, multi-cultural environment and building good and healthy working relations and environment/s.
• Experience in leading and managing complex organizational structures.
• Proven solid ability to interpret financial procedures and standards put them into practice, and influence others in their implementation.
• Proven knowledge of computerized systems and demonstrable experience working with computerized accounting packages and spreadsheets.
• Senior-level self-management, including the ability to prioritize workload and work independently and commitment to meet deadlines.
• Fluency of English and French in reading/writing/speaking is required with excellent oral and written communications skills
• Personal Christian Faith and a heart for serving vulnerable people -Committed to Mission, Vision, and Values of World Relief
• Up to 25% domestic and/or international travel required

World Relief offers a competitive benefits package to international employees:

World Relief contributes to monthly premiums:

• Medical
• Dental
• Vision

Additional Benefits:

• Paid Holidays
• Paid Sick and Vacation Time
• Paid Maternity & Paternity Leave (subject to country requirements)
• Paid Home and Hardship Leaves

World Relief pays 100% for eligible employees:

• Group Term Life (employee)
• Long Term (US Expats only)
• Accidental Death and Dismemberment (AD&D)
• Employee Assistance Program (EAP)
• Emergency evaluation insurance

World Relief – Retirement:

• 401K & Roth (US Expats Only) – WR matches up to 4%, then an additional quarter percent up to 10%
• 4% retirement plan match for all other employees, unless dictated by country law.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is required to have ordinary ambulatory skills sufficient to visit other locations
• The ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-15 pounds.
• Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application information.
• The employee frequently is required to sit, reach with hands and arms, talk and hear.

WORK ENVIRONMENT:

• General office setting. World Relief also offers hybrid and remote schedules for limited positions.
• Great lengths of time working on computer, reading from computer screen, entering information, standing at copier or fax machine, and some time on the phone or in virtual meetings may be required.
• Year-end archiving activities involve repeated lifting and bending.
• Physical, emotional and intellectual demands
• Equipment used: Employee computer (desktop or laptop), printer, and copier.
• All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation. This position description is not all-inclusive and is always under review.

For World Relief staff, strong commitment to the mission, vision, and values of World Relief is essential, and Christian faith is a prerequisite for employment.