Finance and Operations Officer

BPIE Brussels is looking for a Finance and Operations Officer to strengthen the operational team capacity. The position offers perspectives for growth and professional development on operational and strategic levels. Our new Finance and Operations Officer will join our team and report directly to our Head of Finance & Operations to support BPIE with an efficient coordination of operations activities, while working closely with all BPIE team members and with external providers and consultants.

RESPONSIBILITIES

Finance

• Support with the recording of incoming invoices in the accounting system (account assignment);
• Reconcile the monthly bank statements;
• Support cash-management activities;
• Assist the preparation of periodical financial reports;
• Check and track travel requests and corresponding expenses claim for reimbursement and check invoices;
• Check time sheets and report allocated hours to respective projects;
• Support the updates of project budget tracking files;
• Support with financial planning and budgeting;
• Assist with the preparation of annual financial accounts and related audit;

Operations

• Provide daily administrative support and guidance about internal procedures;
• Assist with the maintenance and update of the HR records and data;
• Assist the drafting and preparation of employment contracts and amendments;
• Support the recruitment and onboarding process;
• Provide logistical support for in-house and external meetings and events in coordination with project coordinators;
• Organize the maintenance of office common areas;
• Support reception management (calls, welcoming visitors, delivery, etc.);
• Provide support to HR process when needed (onboarding, recruitment, learning, wellbeing, etc.).

QUALIFICATIONS

• Higher education or equivalent professional training in relevant discipline, such as accounting, languages, HR, finance, business administration
• One or two years’ relevant experience in the field
• Knowledge of MS Office and an affinity with Excel are strongly recommended
• Attention to detail and service oriented attitude
• Highly proficient in spoken and written English

CV + cover letter should be submitted in English and online via this online application form no later than 21th of June 2024.

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