Finance and Procurement Assistant

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Description

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The Finance and Procurement Assistant will efficiently provide comprehensive information, clerical, and accounting services to assist the Grants Project Team in executing processes and delivering service.
Job Description:

• Assist project team to complete standard financial documents for its grantees and assist the Accountant with the review and finalizing of the financial reports as per the contract requirement.
• Provide administrative and clerical support to financial transactions processing. Prepare, compile and scan related documentation.
• File accounting and financial reporting documentation following IUCN ORO and Kiwa procedures.
• Compile supporting documentation (liquidation/receipt package) to support processing of financial transactions. Communicate with staff, sub recipients, suppliers to follow up on required documents.
• Keep custody of various documents (e.g. Contract, Assessment and Monitoring Reports, Grantees Monthly Financial Reports etc.).
• Assist Procurement Officer with preparing of annual procurement plans for the project, by collecting required information from the Grantees and or the project operations.
• Assist with the procurement process for the KIWA project office and equipment needs.
• Provide support in assessment workshops and conduct project training workshops.
• Assist Grantee organizations in setting up appropriate financial systems and procedures to ensure compliance with donor funding requirements.
• Process, on behalf of project team, their travel application on the IUCN application for their duty travels.
• Assist Project teams with liquidation of cash advances and expense claims upon return from duty travel.
• Assist with managing project payments processed via corporate project Visa card and liquidating all expenses via Expense Claim.
• Assist and support the KIWA team and Grantees in Semi-annual and Annual report preparation.

Other General Duties:

• Assist and provide support for IUCN ORO events and workshops.
• Provide support in office records management; make sure that all documents are maintained as per IUCN standard policies
• Attend and participate in international meetings, as required, reporting back on these meetings.
• Carry out other duties as reasonably agreed with the line manager.

Requirements:

• A Degree qualification in Accounting, Business Administration or related field.
• At least 1-3 years of experience in financial management and accounting, preferably in similar projects.
• Proficient in the use of ERP accounting software or any prominent accounting software.
• Fluent in English (verbal/written) with excellent communication and presentation skills.
• Ability to work and function in multicultural and multidisciplinary environment.
• Experience in programme/project financial management, including contract management and budget management.
• Experience with management and donor reporting – knowledge of donor guidelines and reporting requirements.

Source: https://hrms.iucn.org/iresy/index.cfm?event=vac.show&vacId=10667&lang=en

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