Finance Assistant

The Opportunity – Finance Assistant

Post location: WB Field Office – Ramallah

Contract Duration and Level of Effort: 2 years

ROLE PURPOSE:

This position holder will support and contribute to the smooth functioning of the finance department at the WB Field Office level through assisting finance team in WB in completion of partner and non-partner financial transaction**.** The position holder will ensure full compliance with Save the Children policies and procedures, in addition to supporting the close-out of the end-of-year books.

SCOPE OF ROLE:

Reports to: Senior Finance Officer – WB Field Office

Staff reporting to this post: N/A

Role Dimensions: oPt CO is a high complexity country, with multi-member interest, and an annual budget of 35+M, and approximately 100 staff members.

KEY AREAS OF ACCOUNTABILITY :

Key Area 1: Financial Transactions Related Work (payment disbursement) Non-Partner Related Work:

• Writing checks or preparing bank transfer letters.
• Getting checks and bank transfer letters signed.
• Responsible to stamp the payment paid.
• Handing checks to suppliers/vendors, consultants, contractors in the office.
• Filing and scanning all payment vouchers and journal vouchers.
• Entering journal vouchers in Agresso (Financial System).
• Recording payment vouchers in the bank tracking sheet.
• Assist in completing the Voucher List for Emergency Project.
• Assist the program team in reviewing the BVAs for Emergency Project.
• Reviewing and recording payments such as consultancy payments, audit payments, vehicle use and fuel, petty cash and office supplies, etc.
• Reviewing and record staff payments: travel advances and travel expense claims.
• Responsible for regular count of the cash in the petty cash.
• Responsible for handling transfers to bank and get bank statement on monthly basis.
• Reviewing and Recording Cash Voucher assistance (CVA) along with all receipts.
• Support in procurement opening sessions.
• To support finance department in emergency period.

Key Area 2: Financial Transactions for Partner Related Work

• Opening files for partnership agreements.
• File all agreements documents in addition to narrative and financial reports.
• Assist in visiting partners to review their financial reports and their supporting documents.
• Assist in recording partners expenses in Agresso (Financial System).

Key Area 3: Year End Related Work:

• Assist in smooth and proper closeout of WB Field Office books by end of the year.
• Assist in doing physical count of assets (taking inventory).

Key Area 4: Staff Management and Related Meetings:

• Attend all staff meetings.
• Attend Finance Unit meetings
• Set annual objectives and do quarterly and annual performance evaluations.
• Ready to work to respond to any natural disaster or emergency anywhere in oPt.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development, and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically, and on a global scale.

Collaboration:

• Builds and maintains effective relationships with their team, colleagues, members, external partners and supporters
• Values diversity and sees it as a source of competitive strength
• Approachable, good listener, and easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency, and demonstrates highest levels of integrity

QUALIFICATIONS

BA degree in Accounting, Finance or equivalent field.

EXPERIENCE AND SKILLS

Essential

• At least two-years experience within the finance department of a national or international organization including experience with financial management in emergencies.
• Strong experience of accounting and bookkeeping procedures.
• Excellent analytical skills – the ability to analyse complex financial data, and design and produce effective management information.
• Maintaining confidentiality, documentation & filing skills.
• Written and verbal fluency in English and Arabic.
• Understanding of financial systems and procedures.
• Familiarity with computerised accounting systems.
• Experience of computerised accounts packages, Excel, PowerPoint and Word.
• Strong communication and interpersonal skills.
• Organizational and time-management skills
• Attention to detail, with an ability to spot numerical errors
• Ability to manage a complex and diverse workload and work to meet tight deadlines.
• Ability to contribute to a small, proactive team, motivating staff and working collaboratively with colleagues, and providing support and advice as necessary.
• A full appreciation of the value of co-operation, both internationally and within a team environment.
• Understanding of Save the Children’s vision and mission and a commitment to its objectives.

Commitment to Save the Children values.

Desirable:

• Ability and willingness to change work practices and hours in the event of major emergencies, including travelling at short notice and for extended periods.
• Knowledge of donor financial policies and guidelines.
• Ability to work virtually due to emergency.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

We offer a competitive package in the context of the sector**. This role is offered on the basis of** national terms and conditions. Application will be reviewed and selected on a rolling basis.

Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.

The Organisation

Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.