Finance Assistant

tendersglobal.net

Job Description

Under the supervision of the Finance Manger, the Finance Assistant provides financial and administrative support to DRC and partners as per DRC and donor regulations and procedures within the Country operations in Tanzania and Burundi. The Finance Assistant contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The Finance Assistant provides support and/or technical guidance to country operations while overseeing country activities.

Main Responsibilities:
Finance and accounting

Posting Expenses report and cash advances in dynamics
Process Statutory Payments for (NSSF, PAYE, WCF, and SDL) before deadline
Follow up with HR to get control number for HESLB and make sure payment is done on time.
Follow up with vendors on EFD receipt and ensure receipts are attached to payment vouchers.
Making monthly payments to incentive workers for camps and host community
Timely uploading in dynamics monthly incentive workers payment/ Settlement
Creating Low Value payments journals in dynamics on daily basis
Assist the Finance Manager in other areas as required.
Prepare and participate in donor verifications and annual audits.
Creating vendor settlement journals (Pos and staff)
Stamp project stamp for all vouchers as per donor requirements
Stamp all low value procurement vouchers with “POSTED STAMP” immediately after expenses are posted in dynamics.
Follow up on all pending vendor invoices in dynamics and make sure they are cleared and settled.
Maintain proper filing of all financial documentation (vouchers, contracts, POs, etc.) and track all the payments made when needed.
Stamp “PAID” all vouchers immediately after the payment is made.
Create vendor invoice in Dynamics for high value procurement.
Prepare weekly cash counts and ensure reconciliation in DRC Dynamic
Update cashbooks on daily basis to reflect the actual status of existing cash count and cash count and cash/bank balance in all currencies.
Proceed with the incentive payment in both camps location.
Record on daily basis the invoices submitted to finance.
Support the finance officer with any additional tasks.

Reporting:

Assist with collecting, reviewing, correcting and filing all financial progress reports from the partners
Support financial report preparations
progress and status reports

Required knowledge and working experience:

Minimum 1 year of relevant work experience
Experience with carrying out admin tasks
Good communication skills
Advanced proficiency in Excel
Basic proficiency in PowerPoint and Word
Well-developed organizational and planning skills in order to meet deadlines
NGO experience
Advanced English proficiency
Fluency in Swahili

Education:

Diploma or equivalent professional qualification

Source: https://job.drc.ngo/jobs/job?id=170198

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Finance Assistant

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