UNOPS - United Nations Office for Project Services
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Functional Responsibilities
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Accounting and administrative support
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Implementation of operational strategies and procedures
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Knowledge building and sharing
1. Provide accounting and administrative support, focusing on achievement of the following results:
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Assist within proper control of the supporting documents for bank and balance sheet reconciliation and financial reports.
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Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices.
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Prepare routine correspondence, bank reconciliation report, following standard operating procedures.
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Maintain the proper digital filing system for financial records and documents.
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Assist field offices by performing monthly bank and investment reconciliations for all their accounts.
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Assist with the preparation of monthly and quarterly reports for any unreconciled transactions at the bank level.
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Monitor the prepaid and MasterCard transactions and, in case of any suspicious payments, promptly escalate to the supervisor.
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Assist with prepaid and MasterCard monthly reconciliation and prepare the Bank to book reports for submission to HQ.
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Flag any discrepancies with bank statements or the cash book, liaising with the Treasury team to rectify issues.
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Assist with reconciliation of UN entities’ and financial institutes’ statements on a monthly basis and prepare the adjusting entries for gain and loss.
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Help improve controls and systems to help capture financial information.
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Assist BSSC by performing ad hoc administrative duties, as needed, to support the office operations.
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Follow-up on all unreconciled items and provide regular update to supervisor.
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Maintain and control the automatching rate to be at a high level.
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Provide information for reports related to Bank Reconciliation as audit’s request.
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Assist with monthly reconciliation for service clearance account and prepare the posting for an adjustment and direct charges.
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Prepare the adjusting FX gain and loss for CITI World Link Payments.
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Assist to reduce the number of unreconciled items for each period.
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Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies.
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Improvement the efficient reconciliation process through auto-matching by Kyriba system.
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Facilitation the offices to the correct Internal Standard Operating Procedures in Finance for any particular issued unreconciled transactions.
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Improvement the efficient reconciliation process for Service Clearance Account by corporation with UNDP.
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Participation in the Finance-focused trainings
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Contributions to knowledge networks and communities of practice.
Education/Experience/Language requirements
- Completion of Secondary education is required.
- A Bachelor’s Degree or Master’s Degree, preferably in Finance, Accounting or related fields is desirable, and may substitute some of the required years of work experience.
- Specialized training in finance is desirable.
- With a high school diploma, a minimum of 4 years of relevant accounting and financial experience is required.
- Experience in the usage of computers and office software packages (G Suite) and knowledge of spreadsheet and database packages is desirable.
- Experience in handling web-based management systems is desirable.
Language Requirements:
- Fluency in written and oral English is required.
- Knowledge of the second UN working language is desirable.
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