Finance Assistant

1. Provide accounting and administrative support, focusing on achievement of the following results:

• Assist within proper control of the supporting documents for bank and balance sheet reconciliation and financial reports.

• Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices.

• Prepare routine correspondence, bank reconciliation report, following standard operating procedures.

• Maintain the proper digital filing system for financial records and documents.

• Assist field offices by performing monthly bank and investment reconciliations for all their accounts.

• Assist with the preparation of monthly and quarterly reports for any unreconciled transactions at the bank level.

• Monitor the prepaid and MasterCard transactions and, in case of any suspicious payments, promptly escalate to the supervisor. 

• Assist with prepaid and MasterCard monthly reconciliation and prepare the Bank to book reports for submission to HQ.

• Flag any discrepancies with bank statements or the cash book, liaising with the Treasury team to rectify issues.

• Assist with reconciliation of UN entities’ and financial institutes’ statements on a monthly basis and prepare the adjusting entries for gain and loss. 

• Help improve controls and systems to help capture financial information.

• Assist BSSC by performing ad hoc administrative duties, as needed, to support the office operations.

• Follow-up on all unreconciled items and provide regular update to supervisor.

• Maintain and control the automatching rate to be at a high level.

• Provide information for reports related to Bank Reconciliation as audit’s request.

• Assist with monthly reconciliation for service clearance account and prepare the posting for an adjustment and direct charges.

• Prepare the adjusting FX gain and loss for CITI World Link Payments.

• Assist to reduce the number of unreconciled items for each period.