Finance Assistant

About SEED Foundation: SEED Foundation is a locally registered NGO in the Kurdistan Region of Iraq. SEED’s mission is to protect, empower, and support the recovery of survivors of violence and others at risk. SEED is committed to delivering quality and holistic approaches, combining international expertise and local know-how to achieve results for the people of Iraq and Kurdistan. SEED’s programming focuses on three key objectives: 1) the delivery of transformational, comprehensive services including case management, mental health, and legal services, as well as psychosocial support activities; 2) strengthening the capacity of service providers through education, training, and capacity-development programs; and 3) ​promoting policy and social change to strengthen rights and protections for vulnerable groups and individuals through public awareness, technical assistance, and advocacy.

 

SEED staff are expected to perform job duties and responsibilities professionally, respecting SEED’s Code of Conduct and Policies. SEED is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members as part of our commitment to a safe and harmonious work environment. 

 

 

 

Role of the job title:

SEED is seeking a Finance Assistant to work in SEED’s office in Sulaimani with frequent travel to other sites within KRI. The Finance Assistant will be responsible for a variety of tasks and duties assigned as per the scope of work such as executing authorized payments through both cash and checks in accordance with SEED financial regulations and policies. Keeping accurate cash records and ensuring that all financial transactions, both incoming and outgoing, are documented in alignment with SEED financial guidelines. Furthermore, this role involves the process of assuring a proper archiving and filing mechanism for all designated supporting documentations. 

Responsibilities

Cash Management:

• Effectively handle and manage cash and all relevant cash instruments within the designated field office
• Update and ensure the accuracy of the daily cash books (Cash monitoring forms) and records of cheque payments.
• Verify and ensure that all Vendor/Staff Payments have proper supporting documents and coding before disbursing cash or issuing checks.
• Receive refunds and remaining balances from advances provided to staff and other third parties, and ensure that timely receipts/vouchers are issued for all cash refunds received.
• Ensure that all authorized payments are made promptly, and ensure that payment documents are accurately compiled and promptly posted on the Accounting System.
• Perform weekly and obligatory month-end cash reconciliations and cash counts.

Financial Transactions and Recordkeeping:

• Ensure that all authorized payments in Accounts payable and Accounts Receivable are promptly posted on SEED’s Accounting System.
• Manage and reconcile bank statements and other financial accounts.
• Ensure adequate referencing and filing of paperwork.
• Make sure that all processed transaction documents are archived properly in both Soft and Hard copy.
• Accurately and diligently post approved transactions into SEED’s Accounting System for the purpose of maintaining up-to-date ledgers, enabling the timely and precise generation of financial reports.
• Review and verify transaction listings from the accounting system against payment and receipt vouchers to detect any posting errors, and suggest adjusting entries for corrections.

Other Duties:

• Ensure full understanding of and adherence to SEED Foundation’s policies and procedures.
• Facilitate any requested financial transactions with SEED bank accounts, including submitting bank letters, processing transfer requests, and handling withdrawals and deposits.
• Participate in year-end closing procedures and annual audits.
• Support the Finance Manager and Finance Unit in ensuring the smooth and productive operations.
• Assist the Finance Manager with the preparation of financial statements and reports.

• Interested candidates are invited to submit their applications through this LINK.
• In order for an application to be considered valid, SEED only accepts online profiles duly   completed.
• Only shortlisted candidates will be contacted.