Your responsibilities

• Assist in the coordination of the project/programme office’s operations
• Prepare and organise internal team meetings as directed
• Assist in the project’s/program’s financial administration
• Provide necessary data to monitor the cash-flow situation and plan the project’s/programme’s (annual/monthly) finances
• Assist in monitoring expenditures/costs cost type and cost category) with regard to the budget
• Prepare the necessary documentation for banking transactions (deposit cash or cheque, cash cheques, collect monthly bank statement etc.)
• Assist in preparing and controlling vouchers of the project/ programme office and country office
• Follow up on and arrange for a/c receivables and payables settlement (e.g. payment of utilities)
• Bill private telephone, vehicle use etc.
• Provide necessary documents and reports for internal controlling
• Ensure the cash management by being responsible of the cash-boxes: guarantee that
• the money is disbursed and/or the advances given according to the rules, and from the right
• cash-boxes and allocated on the relevant project(s)
• Regular cash reconciliation (ensuring that physical cash balances are matching
• cashbook records)
• Do the follow-up of the advances given
• Inform on a regular basis if there are enough funds in the cash-boxes for all projects.
• Check the vouchers and the relevant supportive documents (quality, authenticity,
• reliability, accuracy and fairness).
• Collect the relevant supportive documents in regards to the expenses/ purchases/
• payments done in the field.
• Daily register of vouchers in the accounting software and prepare vouchers for
• booking.
• Ensure due payments for all items and services (after approval) and advances.
• Guarantee the respect of Welthungerhilfe’s financial guidelines and procedures.