Finance Assistant

Requisition ID: req45609

Job Title: Finance Assistant

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Odesa, Ukraine

Work Arrangement:

Job Description

Job Title: Finance Assistant
Department: Finance
Location: Ukraine, Odesa

Background/IRC Summary:  
Months of escalating Russianhostility towards Ukraine have culminated in a concerted invasion of thecountry and the launch of military attacks across multiple cities in Ukraine,with a view to destabilize the country and provoke a change in government. Fleeinginsecurity, Ukrainians are traveling west, with Poland establishing 8 receptioncenters along its border with Ukraine, for an estimated 1 million arrivals.
Between February 7-23, 2022, anIRC team undertook a scoping mission covering Poland and Ukraine to betterunderstand the context, humanitarian and civil society landscape, andanticipated service gaps in the event of an escalation of conflict in Ukraine andconsequent displacement into neighboring Poland. As of February 24th, the IRChas pivoted to an emergency response and has identified partner agencies inPoland and Ukraine to facilitate immediate assistance that can be used where itis most needed. Simultaneously, IRC/partners will launch a rapid needsassessment to better understand the humanitarian needs in both Poland andUkraine and how IRC can complement partner response services either in breadthor scale.
As this is a fluid and rapidlychanging context, the location of this position and length of the assignmentmay change based on the needs of the program.

Job Overview/Summary:

SCOPE OF WORK:
The Finance Assistant reports tothe Finance Manager. She/he supports the Finance Officer in managing allaspects of day-to-day operations of the accounting department in the Fieldoffice, He/she will assist in the implementation of Finance policies, procedures,and systems and Ensure compliance with IRC procedures and guidelines.
Responsibilities:
Assist with making payments to suppliers, contractors, and program staff based on approved documents and in line with authority delineation.
Ensure scrutiny of the entire bill for accuracy and receipt of goods before processing payment.
Be responsible for documentation, and preparation of cash disbursement vouchers for all cash transactions related to the station office.
Ensure all transactions follow IRC accounting policy, Donor restriction and generally accepted accounting principles.
Maintain confidentiality of all financial and other job-related information.
Ensure proper documentation and filing of all financial documents.
Prepare and process day-to-day financial transactions and implement internal control procedures in keeping with IRC policies and procedures.
Assist in the collection of financial needs for the office each week.
Submits payments to the bank for processing.

Finance/Budgeting
Act always in accordance with local law and standards of accounting practice.
Review the budget with the aim of gaining a clear understanding of budget guidelines and instructions.
Review funding allocations to enable proper guidance to programs and proper coding.
Provide training to program staff on finance issues.
Produce monthly and quarterly reports to be reviewed by your supervisor.

Common duties
Follow any new procedures and guidelines designated in circulars from Country Director
Perform other duties as may be assigned by your supervisor.

Requirements
Diploma in Accounts orBachelors degree in Accounting from a recognized College/Institution.

Experience
A minimum of two (2) years ofaccounting experience. Computer literate with significant knowledge/experiencein Excel.

Skills
Able to work in a high-pressure situation,
Ability to independently organize work, prioritize tasks, and manage time.
Strong interpersonal skills, able to coach and support others.
Self-motivated, honest, highly responsible and punctual
Languages Requirements: Fluency in Ukrainian and English.
__________________________________________________________________________________________________
ProfessionalStandards
The International Rescue Committee is determined toprotect the people it serves and staff from all kinds of harm, including sexualexploitation, abuse, and harassment. It is committed to take all necessarypreventive measures and create an environment where people feel safe. IRC buildsdiverse and inclusive teams of professionals who promote critical reflection,power sharing, debate, and objectivity to deliver the best possible services toour clients.

IRC workers must adhere to the core values andprinciples outlined in IRC Way – Standards for Professional Conduct.  These are Integrity, Service, Equality andAccountability. In accordance with these values, the IRC operates andenforces its safeguarding policies to protect adult and child clients from anyform of exploitation and abuse, including sexual exploitation and abuse, andits staff from sexual harassment and violence.

Where misconduct is alleged, IRC follows a Zerotolerance approach and takes all necessary actions and corrective measures. IRCinvestigation unit comprises of experts and trained investigators that ensuresprofessional survivor-centered investigations are conducted if allegations ofsafeguarding violations are reported through the safe and accessible reportingchannels that IRC makes available to its staff, partners, and clients.

These commitments are set out in IRCs SafeguardingPolicies, accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies.

IRC is an active member of the Inter-Agency Task Forceon Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine.

#LI-GR2