Finance Assistant

We Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced. All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

The Finance Assistant is responsible in handling all cash movements and in particular payment of program beneficiaries in the field. He/she also supports the Finance Officer in producing high quality documentation.

Responsibilities:

Documentation / vouchers:

• Payment of cash to the beneficiaries (IDPs, returnees and other program beneficiaries)
• Accountable for cash box.
• Respect and follow-up the DRC’s financial procedures.
• Dealing with transfers and exchanges of money.
• Daily, weekly and monthly Cash counts.
• Produce computerized cash book based on cash movements IN and OUT of the cash box and safe.
• The cash book must, as a rule, reflect accurately and IN REAL TIME the movements of cash.
• Any senior manager is allowed with the authorization of the AM, HOSS or the CD to perform cash count
• Withdraw cash from the bank when needed with the support of the Finance Officer.
• Ensure that security is up to standard for any cash movements (as per procedure).
• Voucher & Cashbook: filling of voucher(s) & registration of voucher in general journal & cashbook.
• Payment: make payments for all items and services which have been properly approved.
• Safe & Cashbook checking at the end of each day, the cashbook and the safe should be checked and the balance should correspond.
• Vouchers: quality of vouchers should be checked by the Finance Assistant at the end of each week.
• Advances: ensure timely clearance of all advances for the staff.
• Ensures finance supporting docs are complete (coding, authorization level types of documents)
• The vouchers are sent to the capital office on time and a copy is kept at base level
• Control that field vouchers are acceptable
• Perform and document scheduled and unscheduled cash counts
• The filing system is clear, clean and up to date

To be successful in this role you must have:

Experience and technical competencies: 

• Minimum 2 years relevant professional work experience with NGO.
• Experience of working in a finance role with an I-NGO for at least 1 year
• Experience of following organizational policies and procedures
• Good financial management/record keeping skills

Education/qualifications:

• A bachelor’s degree in finance, Accounting, Business Administration, Economics, or a related field is often required.
• Proficiency in Microsoft Word, Excel & Outlock is required
• Demonistrated Communication skills & ability to work effectively under time constraints & take intiatives

Languages:

• English

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=171392&DepartmentId=19150&MediaId=5