Finance Assistant

Finance • Prepare day-to-day financial payment vouchers for all financial transactions • Record all financial transactions within the MAG cash and bank books ensuring that transactions are recorded in line with MAG Chart of Accounts. • Ensure that day-to-day transactions comply with MAG and donor policies and procedures, including ensuring compliance with MAG procurement procedures. • Ensure all accounting records and supporting documentation for all financial transactions are maintained in a systematic order. • Prepare Daily, Weekly and Monthly reconciliations of cash and bank balances. • Maintain a schedule of regular and contractual payments and ensure that these payments are made. • Monitor, follow up and reconcile cash advances given to MAG employees. • Assist in preparing balance sheet reconciliations for the MAG Syria Programme. • Maintain the physical archiving of all payment voucher, payrolls, cash counting and other financial documents for NES financial archive. • Cash Forecast for Erbil Base, send to finance Coordinator on monthly basis • Facilitate and coordinate in country audits requested by donors. • Support in collecting information required by the audits including scanning documents, uploading, as requested.

Admin • Draft formal letters and documents in Arabic/Kurdish for administrative purposes. • Collect, review and file all MAG Erbil office timesheets (National and International) and boarding passes on a monthly basis. • Assist in managing travel and visas as required such as booking flights, amending flight reservations, booking hotels, arranging local permits, coordinating transport arrangements etc

• Welcoming visitors to the MAG office. • Maintaining office/cleaning supplies and coordinating any necessary maintenance as tasked. • Ensure the office is well supplied with stationery and other office essential materials. • Providing general administrative support to the Management Team as required. • Perform other tasks as assigned by the Line Manager.

Safeguarding • Work in compliance with/ uphold MAG’s Safeguarding framework – Policy on Personal Conduct, Protection of Children and Vulnerable Adults Policy, Dignity at Work Policy, Reporting Malpractice (Whistleblowing) Policy, Equal Opportunities Policy and Policy on Modern Slavery • Demonstrate an open and transparent way of working that facilitates a strong safeguarding culture

General Responsibilities: • Work within the framework of MAG’s core values • Represent MAG with integrity and professionalism • Participate in meetings where relevant as directed by Management, and • Apply learning from appropriate training and development programmes

Person specification/ selection criteria:

The post holder should be able to demonstrate the following attributes:

• Excellent command of spoken and written English, Kurdish and Arabic languages – both written and verbal • Bachelor’s degree in administration, management or equivalent experience in the role. • Previous experience working in non-profit/humanitarian sector min. 2 years. • Demonstrable experience in Finance. • Excellent internet and computer skills (specifically MS Word and Excel) • Ability to work as part of a team • Administrative skills and ability to take minutes of meetings • High level of self-motivation • Honesty and integrity • An understanding of NGOs and a commitment to humanitarian work • Wiling to work extended hours as/when required.

Application procedure for the position All interested candidates in apply for this position should send their updated CV in English to this email address [email protected]

Please note that candidates who do not meet the selection criteria will not be considered. All Applicants must mention the job title (Finance assistant) in subject line of their email. Only shortlisted candidates will be contacted. Applications: • With no job title in the subject line, • Sent through links and • Duplicate applications will be disqualified. Closing date for applications is 12-Feb-2024. Late applications will not be accepted.