Finance Assistant

Scope of Work: 

The Finance Assistant is responsible for essential accounting functions including accounts payable and receivable support, report reconciliation, fund tracking, month-end, and adjusting journal entries in the Integra – Enterprise resource planning (ERP) system.  The Finance Assistant reports to the Finance Manager.

Major Responsibilities:

Responsibilities include, but are not limited to: 

• Operate effectively in IRC’s proprietary Integra ERP financial accounting system
• Manages Integra data entry and management for Accounts Receivable, Accounts Payable, Fixed Assets, Expense Management, General Journal Entries, and Purchase Requisitions/Purchase Orders
• Review payment requests by staff for financial dimension accuracy; submit through workflow and post
• Review client payment reports and work with staff to resolve any discrepancies
• Assist with pulling back up documentation for monthly donor invoices.
• Prepare monthly Time & Effort reports, send to staff for signature, collect and file
• Prepare deposits and customer payment journals to be posted to the financial system
• Review and post contributions-in-kind (donations and volunteer time) in accordance with grant requirements
• Assist with internal and external audit inquiries and reporting
• Maintain accounting files and records in accordance with IRC and donor requirements
• Assist with month end close
• Other projects and assignments as needed

Key Working Relationships:

Position Reports to: Finance Manager

Job Requirements:

• Bachelor’s degree in business, accounting or finance preferred.  Professional experience in lieu of education will be considered.
• Relevant professional experience in finance and accounting required; minimum of 2 years’ experience strongly preferred.
• Ability to carry out work with a high degree of integrity and confidentiality
• Working knowledge of accounting software such as Microsoft Dynamics a plus
• Self-starter with excellent problem-solving skills combined with the proven ability to multi-task, prioritize duties, and manage time effectively.
• Attention to detail and accuracy in work product.
• Fluent in English, both spoken and written.
• Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research and problem-solving purposes.

Source: https://careers.rescue.org/us/en/job/req54668/Finance-Assistant