Finance Assistant

arche noVa (AN) is a German NGO founded in 1992, working in humanitarian aid, development, and emergency contexts in 16 countries all over the world.

AN expertise is in WASH sector, livelihood and DRR with a wide range of activities to support local communities: construction and rehabilitation of sustainable water structures, installation of filtering systems to improve water quality, hygiene promotion, latrine construction/rehabilitation, promotion of alternative livelihoods and climate-smart agriculture, capacity building of target communities and Community Managed Disaster Risk Reduction initiatives among others.

Since 2012, arche noVa has consolidated its presence in the Eastern African region through a Coordination Development Office which supports activities in Kenya, Somalia, Ethiopia, Uganda, Somaliland and Sudan.

arche noVa East Africa has a Finance Assistant vacancy in Nairobi-Kenya to Support East Africa Regional Finance Manager in checking monthly financial reports, Consolidate the mission’s accounts monthly and Bank Tasks.

Job Description

Objective 1: Support East Africa Regional Finance Manager in checking monthly financial reports presented by the allocated local Partner Technical Support

• Check all projects’ cash and bank balance.
• Check eligibility of invoices.
• Verify presentation of accounting vouchers.
• Check the presence of all the required supporting documents (training reports, beneficiary training lists, beneficiary distribution lists, etc).
• Reporting to the Regional Finance Manager on current issues on a weekly basis (or more frequently, on an ad hoc basis, in the case of urgent matters arising unexpectedly).
• Liase with Program Officers on budget balances on a monthly basis.
• Support East Africa partners in proper financial reporting and filing of documents.

Objective 2: Consolidate the mission’s accounts monthly

• Organize and support the annual audit.
• Monthly reconcile funds sent to the field against expenses to determine balances and follow up on any deficits.

Objective 3: Bank Tasks

• Carry on the bank reconciliation on assigned projects at the end of each month.

Objective 5: Technical Support

• Keeping track of deadlines for the projects of reference and informing the relevant Project Managers, accordingly, with an overview of relevant actions to be undertaken.

Support to Regional Finance Manager & Program officer in drafting financial reports (whether monthly, quarterly, annually or with ad hoc deadlines) for submission to donors and/or the arche noVa Headquarter in Germany

Qualifications

• Bachelor of commerce Finance or Accounting option.
• CPA K
• 3 years’ experience in a busy finance and accounting department
• Prior experience in NGOs/INGOs

Skills and Experience

• Exceptional organization, time management and attention to details
• Good writing skills
• Able to work in an autonomous way and under pressure
• Fluent in English
• Strong computer skills
• Available to travel in remote areas in Kenya, Uganda and Ethiopia if possible
• Commitment to and understanding arche noVa’s values
• Team player, flexible, patient
• Maintain confidentiality