Finance Assistant

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Job Description

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS’ operations and the greater UN system.
Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:

Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies

Provides accounting and administrative support, focusing on achievement of the following results:

Verify that the application of processed funds is matched and completed, transactions are correctly recorded, and posted in oneUNOPs.
Follow up with field offices, donors, and other United Nations agencies to gather any additional information necessary for identifying and applying pending deposits to the designated project.
Support the preparation of lists of pending and incoming fund reports following standard operating procedures.
Maintain and update the list of pending and incoming funds for all UNOPS bank accounts daily.
Coordinate with focal points in UNOPS offices to identify and apply incoming funds to appropriate cost distributions.
Timely attend to routine inquiries related to project contributions and accounts receivables.
Support the initiation of the Request for Payment (RFP) with the indicated purchase order (PO), receipt, and amount on the invoice corresponding to the PO.
Assist and respond to the bank reconciliation team if any inquiries are related to accounts receivable transactions.
Collaborate with the insurance team to record medical insurance reimbursements.
Monitor the payment inbox, follow up with supplier payments, and inform the case officer/ UN Webbuy.
Check the completeness of supplier documents submitted for payment in Web Buy.

Process vendor information modifications:

Support case officers for supplier prepayments upon receipt of instructions.
Assist case officers in refunds and claim cases, checking the accounts receivable for claim refunds.
Monitor the shared mailbox and forward emails to relevant case officers for action.
Raise and send invoices in the UN Web Buy Plus platform to the client for payment.
Raise the invoice on the centralized receivable tool for advance and deferred paying clients.
Follow up on client payments and inform UN Web Buy case officers of their action in case of a delay.
Reconciliation of the UN Web Buy cases and adjustments or refund requests based on the reconciliation report.
Support posting insurance (Willis) to multiple UNOPS projects based on the certified report finalized by IPAS-Procurement.
Approve / reject UN Web BUy registration requests for new users based on existing SOP

Education/Experience/Language requirements
Education:

Completion of secondary school or equivalent.
A bachelor’s or Masters degree is desirable but not required and may substitute for some of the required years of work experience
Specialized training in finance is desirable

Experience:

With a high school diploma, four years of relevant accounting and financial experience at national level is required
Experience in the usage of computers and knowledge of google sheets and database packages is desirable
Experience in handling of web-based management systems is desirable

Language:

Fluency in written and oral English is required
Fluency of the language of the duty station required
Knowledge of the second UN working language is desirable

Source: https://jobs.unops.org/pages/viewvacancy/VADetails.aspx?id=27183#2

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