Finance Assistant

Danish Refugee Council (DRC)is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2023 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for Finance Assistantfor its activities inSumy.

This position will report to the Finance Team Leader.

Overall purpose of the role:

Under the management Finance Team Leader, the Finance Assistant is responsible for providing overall finance and daily administrative functioning of the DRC Sumy Base office and the implementation of DRC program activities in the area of responsibility.

Main responsibilities:

• Prepare payments made in cash, by check or via bank transfers in the existing DRC forms called Payment Requests;
• Maintain the cashbox, currency exchange, cash count, work with cash in secure and confidential manner;
• Prepare the request for money to be transfer to the bank account;
• Ensure to update Expense Journals in Dynamics and Cashbooks in Excel on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies;
• Submit Bank statements and signed Cash Counts and Cash Books to HoSS/Finance Manager before the 5th of each calendar month;
• Ensure that advances and deposits are issued based on Country Director/direct supervisor approval and is settled within 4 weeks after expenses had been occurred;
• Assist with audit in each project per request from FAM;
• Ensure usage of relevant budget line and project when cost booking takes place;
• Validate and sign Purchase Requisitions and Request for Payments from Finance side;
• Ensure that the cost description in the journals and cashbook and that the quality of the journals and cashbook overall meets the DRC internal guidelines.
• Ensure proper filing system for financial documents;
• Ensure that scanned vouchers are sent to HoSS on a monthly basis;
• Fill in (make forecast) and follow Consolidate budget table (The FILE) for Base (projects/BLs);
• Check log sheets and fuel-calculation forms provided by Supply Chain unit, provide fuel-advances and fuel reimbursement;
• Full supervision of contracts in the Base: checking agreements, validating reports, accompanying Program staff in field visits;
• Actively take part in harmonization of operational work: sharing with ideas, creating tools, updating guidance etc;
• Providing other finance support in Base office if needed.

Required experience and competencies:

• Minimum 2-3 years of experience in experience in Finance area
• Experience of work in INGO preferred
• Excellent Microsoft Office skills
• English proficiency preferred
• Speech and communication skills
• Advanced organizational skills
• Accuracy in paper work
• Competence to keep negotiations
• Finance literacy

All DRC roles require the post-holder to master DRCs core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRCs values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Required education:
University degree in the related field or equivalent (Finance, Economy)

We offer:
Contract length: 3-month probation period with possible extension
Level: H
Designation of Duty Station: Sumy
Start date: As soon as possible.

The application is open for Ukrainian citizens or those with the existing right to work in Ukraine. Salary and conditions will be in accordance with Danish Refugee Councils Terms of Employment for national staff.

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications sent by email will not be considered.

Closing date for applications: 31.12.2023.

Apply now