Finance Assistant

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Description

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• Finance processing includes a number of high volume tasks, which nevertheless require close attention to detail. Processing errors could lead to large-scale financial loss to the Organization, and severe inconvenience to staff and/or suppliers, globally.
• The incumbent will be responsible for the day-to-day operations related to finance and/or payroll activities.

• The ability to analyse and process transactions;
• Detail-oriented review with clear follow up;
• The ability to prioritize and work under pressure with close attention to detail;
• A proactive approach;
• Effective communications skills when liaising with colleagues and with clients;
• Close collaboration with colleagues inGFI, PAY, GSC, HQ, ROs and COs.

• Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue. This is achieved through processing requests received in ERP workflow; requests assigned through other Corporate systems; or assigned directly by Supervisors, in accordance with established procedures, to correctly administer and implement the assigned tasks to ensure quality and accuracy are met.
• Follow up closely on the pending tasks to resolve within response times set out in the Service Catalogue.
• Seek advice or guidance from team members or Supervisors as and when necessary.
• Take initiative to communicate with colleagues within or across departments to seek confirmation or clarification on issues when necessary.
• Respond to enquiries and provides support, advice and guidance to clients in Headquarters, Regional Offices, Country offices.
• Assist with identification of system issues or enhancements, and in testing fixes and solutions.
• Reconcile General Ledger accounts; and prepare journal vouchers and accounting entries as required.
• Perform ad hoc assignments, special projects, and all other related duties when required.

• Creation and maintenance of supplier financial records and master data records;
• Process supplier invoices, credit memos and advance payments;
• Provide account and payment attestations;
• Review transactions proposed for payment;
• Process and execute payments, process payment voids and refunds;
• Determine Statutory Travel Lump Sum and process travel requests; 
• Process travel transactions including travel cancellations and refunds;
• Processing certain Travel Claim;
• Provide input to separation processing;
• Uploading per diem tables;
• Exception and error handling.

• Donor creation;
• Award creation;
• Process awards transactions such as inter alia funding distribution, workplan funding and amendments;
• Create ECM folders;
• Revied and follow up of receivables and certain contributions;
• Exception and error handling.

• Maintenance of staff member’s financial records;
• Process monthly, daily and ad hoc payroll runs;
• Process separations;
• Respond to payslip queries from staff.

• Reconcile bank accounts;
• Accounts review and analysis, Reporting and reconciliation of GSC managed accounts;
• Perform quality checks, Monitoring and exceptions reporting, Reconcile General Ledger accounts, and prepare journal vouchers and accounting entries as required;
• Actively contribute and participate in month end and year end closure activities;
• Exception and error handling.

• Completion of secondary school education or its equivalent, complemented by training in accounting or book-keeping.

• Degree in Accountancy/Finance or any other professional certificate (ACCA, CPA, ICAEW, etc.).

• Minimum 5 years of relevant experience in accounting, finance, payroll and/or financial management, preferably in an international setting or;
• 4 years with a first level university degree or;
• 3 years with an advanced university degree.
• Working experience and knowledge of IPSAS and/or IFRS.
• Experience in the usage of computers and MS Office packages (MS Word, Excel etc.).
• Experience in using an ERP system such as Workday.
• Recent experience in a Finance and HR Shared Services Centre is an advantage.
• Significant experience and advanced knowledge of spreadsheet and database packages is an advantage.

• Integrity, tact and discretion in dealing with others.
• Good all round communication (written and oral) and interpersonal skills.
• A good team player.
• Ability to work under pressure.

• Expert knowledge of English.

• Intermediate knowledge of Other UN Language.

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