Finance Assistant

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Description

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• Prepare payments made in cash, by check or via bank transfers in the existing DRC forms called Payment Requests;
• Maintain the cashbox, currency exchange, cash count, work with cash in secure and confidential manner;
• Prepare the request for money to be transfer to the bank account;
• Ensure to update Expense Journals in Dynamics and Cashbooks in Excel on a daily basis to reflect the actual status of existing cash count and bank balance in all currencies;
• Bank statements and signed Cash Counts and Cash Books to HoSS/Finance Manager before the 5th of each calendar month;
• Assist with audit in each project per request from FAM;
• Ensure usage of relevant budget line and project when cost booking takes place;
• Ensure that the cost description in the journals and cashbook and that the quality of the journals and cashbook overall meets the DRC internal guidelines.
• Ensure proper filing system for financial documents;
• Fill in (make forecast) and follow Consolidate budget table (The FILE) for Base (projects/BLs);
• Check log sheets and fuel-calculation forms provided by Supply Chain unit, provide fuel-advances and fuel reimbursement;
• Actively take part in harmonization of operational work: sharing with ideas, creating tools, updating guidance etc;
• Providing other finance support in Base office if needed.

• Minimum 2-3 years of experience in experience in Finance area
• Finance literacy
• Experience of work in INGO preferred
• Excellent Microsoft Office, Bank on-line skills
• English proficiency preferred
• Speech and communication skills
• Advanced organizational skills
• Accuracy in paper work
• Competence to keep negotiations

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