Finance Assistant

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Description

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• Implement financial policies and procedures;
• Establish the cash requirements, and maintain adequate cash levels and related cash controls, safe custody of safe keys;
• Ensure monthly cash counts are conducted and submitted by the end date of every month to the Finance Controller; 
• Assist with month end reconciliations;
• Assist in preparing financial reports for various donors;
• Confirm that full accountabilities (supporting documentations) are obtained for all project expenditures;
• Ensure transactions are properly recorded and entered in the relevant journals in ERP Dynamics on a regular basis for review by the finance officer or Finance Controller and that they are posted by the 5th of every month;
• Prepare bank reconciliation by the 5th of every month;
• Process approved payments of supplier / service provider invoices based on complete documentation in line with DRC/DDG financial policy and donor guideline;
• Assist in preparing schedules for all taxes withheld or paid where relevant and submit for verification before submission to the relevant authorities;
• Supporting finance officer/finance controller /managers and Project Managers to adequately prepare for both internal and external audits;
• Ensure copies of project files and related financial documents are safely kept at the DDG field office and are regularly backed up in an external storage device and share point;
• Inform the country Finance controller and Kakuma field finance officer and/or area manager of all financial issues which can affect the execution of the project;
• Ensure safeguarding of all available donor funds;
• Reconcile the accounts payables, receivables and staff advances and process staff expense claims in Dynamics;

• Highly organized, punctual, delivery-focused and process- driven.
• Flexible and can adapt to arising issues while respecting local differences  
• Passionate about promoting a Kenya free of armed violence and conflict
• High levels of integrity and trustworthiness
• Analytical and able to present logical arguments,
• Curious and seeks out information, strong drive to learn new things and improve own capacity,
• Takes initiative – identifies what needs to get done and does it,
• Hard working and driven to achieve objectives, Able to work under minimum supervision
• A good team player, high level of attention to detail, culturally sensitive and able to resist external pressure

• A basic degree (Economics / Accounting / Finance or Business Administration) or compensating relevant work experience.
• 2 years’ experience in financial management/administration within a non-governmental organisation (NGO)
• Experience in donor compliance 
• Familiarity with an Enterprise Resource Planning (ERP) system
• Experience of donor reporting ideally within the NGO sector
• Experience of analysing financial information
• Good communication and interpersonal skills
• Fluency in one of the local languages is an advantage; 
• Fluency in English. Strong command of written English and ability to speak clearly to various audiences; 
• High degree of computer literacy; including high knowledge of excel

• A recognized accounting qualification (CPA II or ACCA II)

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